Special Projects Manager

• Maintain a positive attitude and professional demeanor in keeping with the objectives of Prism Real Estate Services (PRES).
• Demonstrate a neat and clean appearance in accordance with the PRES dress code.
• Practice regular and predictable attendance in the office (this is not a remote position).
• Follow instructions, meet deadlines, and apply constructive feedback.
• Adhere to safety protocols and established procedures.
• Track time worked accurately and honestly per established handbook policies and software.
• Display excellent communication skills (written and verbal).
• Check and respond to emails daily. Follow up on unfinished matters and see them through to completion.
• Complete tasks through detailed examination with a priority on accuracy.
• Use initiative to adapt to task, project, and organizational changes with a flexible mindset.
• Maintain effective organizational practices regarding personal space, files, and record-keeping.
• Multitask a variety of projects at a fast pace with appropriate prioritization.
• Utilize reliable transportation for commute and occasional local errands. Provide proof of a valid driver’s license and active auto insurance for a personal vehicle.
• Meet PRES standards regarding a criminal background check.
• Successfully complete compliance-related courses at hire and pass additional required courses annually or more frequently as requested (Fair Housing, Cyber Security, Discrimination, Sexual Harassment, etc.).
• Personify PRES values and positively contribute to PRES culture to help PRES achieve our mission.

• Occasionally lift and carry office supplies, files, or equipment weighing up to 25 pounds.
• Remain in a stationary position (sitting or standing) for prolonged periods of time.
• Use hands and fingers to operate a computer keyboard, mouse, phone, and other office equipment.
• Utilize computer systems and electronic devices for accurate timekeeping, reporting, communication, etc.
• Understand, speak, and write fluently in English.
• Maintain focus and attention to detail in an open office environment with regular interruptions.

• INVESTOR MANAGEMENT & RELATIONS
  
  • Maintain internal database of investor information, including contact info, legal entity name, investment funding, distributions, and subscription documentation.
  • Assist in the development and management of the IMS platform to facilitate the Investor Portal, ensuring the accuracy of data reflects investor legal entity name, investment activity, subscription documentation, distribution activity, monthly portfolio reporting, and annual K-1s.
  • Perform monthly calculations, including entering and auditing of investor distributions for dissemination to the financial distribution center.
  • Formulate investor subscription documents and operating agreements for new acquisitions.
• REALPAGE PRODUCT UPGRADE & IMPLEMENTATION
  
  • Maintain project plan for all products, including timeline for implementation, success of product roll out, and troubleshoot and problem-solve throughout the implementation process.
  • Attend weekly status meetings with the RealPage project manager and progress meetings for each product.
  • Gather all data for product deliverables and provide to RealPage in a standardized format.
  • Communicate with the Corporate Trainer to ensure proper training on new products is completed.
  • Set up OneSite & accounting accounts for new acquisitions.
• ACCOUNTING SUPPORT
  
  • Assist with Financial Analysis Due Diligence for new acquisitions.
  • Assist with portfolio benchmarking.
  • Assist with Budget Preparations to include property data formatting into an analytical structure for onsite teams.
  • Assist with year-end investor distribution tax preparation.
• PROPERTY SUPPORT
  
  • Manage property insurance claims.
  • Work closely with regional managers, property managers, and insurance brokers for insurance claims.
  • Schedule annual property inspections.
  • Respond to lenders in a timely manner.
  • Ensure that repairs for loan requirements are met.
• EVENT PLANNING
  
  • Manage Prism CARES give back initiatives and schedule volunteer opportunities.
  • Plan and organize various company events, including the Annual Awards Dinner.

• Knowledge of and adherence to PRES policies and procedures.
• Knowledge and effective operation of PRES equipment and software (computer, tablet, phone, fax, scanner, copier, payroll & timekeeping software, position-specific software, etc.).
• Ability to communicate verbally and in writing with clarity and professionalism.
• Ability to make sound decisions and worthwhile recommendations within the position’s scope of responsibility, creatively problem solve, and think on the spot.
• Ability to establish and maintain effective working relationships with stakeholders (co-workers of all levels, tenants, residents, clients, community service agencies, vendors, investors, public, etc.).
• Ability to meet communicated deadlines and effectively manage stress.
• Ability to work independently and follow detailed instructions.
• Ability to effectively utilize Word, Excel, Outlook, SharePoint, and other Microsoft Office applications.
• Ability to use independent judgement and maintain confidentiality as appropriate to employee and company information.
• Knowledge of principles and practices of office management, record filing and keeping.

• High School Diploma or equivalent.
• Previous experience in management (3 years) and finance (5 years).
• Verification of ability to work in the US (E-Verify).

• Bachelor’s Degree in Accounting, Business Administration, or related field.
• Previous experience in property management.

• Partially Funded Health, Dental, and Vision Insurance
• Company Funded Life Insurance
• Additional Voluntary Life Insurance
• Voluntary Short-Term Disability Insurance
• Company Funded Long-Term Disability Insurance
• Starting 2 Weeks Paid Time Off (PTO) That Increases Over Time
• An Extra "Bonus Day" Off Each Quarter
• 6 Paid Holidays Yearly (with Additional Hours the Day Before or After)
• 401(k) with Safe Harbor Matching
• Rent Discount at select PRES Properties
• Complimentary Employee Assistance Program (EAP)
• Opportunities to Volunteer in the Community as a Company

Prism Real Estate Services, LLC is an Equal Opportunity Employer (EOE) and participates in E-Verify. Principals Only.