Medical Invoicing Specialist

Job Title: Invoicing Specialist
Location: Houston, TX 77058
Job Type: Full-Time, Hybrid Schedule
Reports To: A/R Manager

Pay: $19.00 – $20.00 per hour.
Benefits: Full-time employees are eligible for competitive benefits, including health/vision/dental, 3 weeks PTO, 9 paid holidays, and a matching 401k plan.
Schedule: Monday – Friday, 8:00 AM to 5:00 PM. Ability to WFH Mondays and Fridays after 90-day probationary period.

Job Summary:

Principle Health Systems is on the hunt for a detail-savvy, invoice-wrangling guru to join our team as an invoicing specialist.

Your mission (should you choose to accept it):

• Tame the data monster: Navigate through mountains of data like a pro, organizing, analyzing, and mastering data sets.
• Invoice with Flair: Ensure every invoice is accurate, timed to perfection, and compliant, because precision speed = 💰 efficiency!
• Champion the AR Cycle: You’ll play a vital role in making sure payments flow smoothly, keeping cash flow fabulous for everyone.
• Detail Detective: You catch tiny inconsistencies before anyone else sees them (your eagle eye keeps us on point).
• A “BIG picture” visionary: You’re someone who steps back to see how invoicing fits into the greater business narrative: anticipating trends, suggesting smarter workflows, and always thinking about the “why” beyond line items.

Why you will love it here:

• We are a mission-driven company where we put people over profits. Patients are 100% our purpose!
• Love spreadsheets? You’ll get a front row seat to organized chaos (your everyday playground).
• Your work fuels our business! Each clean invoice helps the company thrive, so your impact will be felt everywhere.
• Every day is a new challenge, every entry a new clue. You’re the Sherlock Holmes of Skilled Nursing Facility (AKA: SNF) invoicing.
• You will work alongside a small team that appreciates your expertise and celebrates your victories.

Who you basically are:

• A detail-obsessed spreadsheet nerd (in the best way).
• A finance-savvy individual with SNF or healthcare invoicing experience.
• A cross-checking marvel who knows how to catch, reflect, and correct.
• A master of efficiency (your organizational skills are next level).

Feeling called to transform SNF billing into a smooth, well-oiled machine? If organizing data and crafting precision perfect invoices lights you up, we can’t wait to meet you!

Key Responsibilities:

• Census retrieval and some interpretation.
• Ad hoc reporting from LIMS (Laboratory Information Management System) to retrieve raw data and build reports.
• Prepare and upload CSV and Standard Driver sheets into LIMS and RCM software.
• Prepare and submit invoices for diagnostic services to skilled nursing facilities (SNF) and other contracted clients according to contract terms.
• Collaborate with internal team members and SNF administrators, admissions teams, and finance staff to resolve billing discrepancies.
• Assist in month-end closing activities, including invoice reconciliation and AR reporting.
• Identify and implement process improvements for invoicing efficiency and accuracy.
• Manage shared email inbox.
• Other duties as assigned by management.

Qualifications:

• Proficiency in Microsoft Excel (intermediate to advanced) and Outlook.
• Excellent attention to detail and problem-solving skills.
• Ability to meet deadlines, demonstrate urgency, prioritize tasks, and work both independently and collaboratively.
• Strong verbal and written communication skills.

Preferred Qualifications:

• Knowledge of HIPAA and healthcare compliance standards.
• Experience working with multi-facility organizations or third-party billing companies.
• 2 years billing/invoicing experience, preferably in a Skilled Nursing Facility, long-term care, or healthcare setting.
• 1 years working in a LIS or LIMS. (Laboratory Information System)
• Familiarity with applicable Skilled nursing facility (SNF) billing systems (e.g., PointClickCare, MatrixCare, Netsmart, or similar).
• Bachelor’s degree.

We are an Equal Opportunity Employer and are committed to providing reasonable accommodations to individuals with disabilities. If you require accommodations during the application or interview process, please contact hradmin@principlehs.com.