Procurement Specialist

Overview

The Procurement Specialist (PS) is responsible for the administration of complex and time sensitive acquisitions.  As a member of the Library Acquisitions Accounting team, they are collaboratively responsible for the commitment of annual acquisitions budget funds currently totaling approximately $30,000,000.  This includes the processing of library collection material including but not limited to: books, videos, CDs, online books and other electronic resources; manuscripts, rare books and/or other forms of costly material; out-of-print, antiquarian and other difficult-to-secure material for course reserves and in fulfillment of special requests of faculty, students, University scholar affiliates, etc. 

The PS will review, evaluate, and approve transactions determining the most effective form of processing.  They will have knowledge and understanding of the chart of accounts and accounting procedures to ensure compliance with University purchasing criteria.  Verify transaction accuracy (chart string, price, receipt).  Distribute and ensure timely and accurate processing of supplier invoices. The PS will manage and administer the EDI (electronically delivered invoice) relationships, databases and processes for importing.  Processes all shipping bills and expense distributions. The PS is responsible for departmental review and approval of payments exceeding $5K and will perform daily load file recons.  

Princeton University Library, one of the world’s leading research libraries, has a dedicated, knowledgeable staff of 300 in a large central library, 9 specialized branches and 3 storage facilities. PUL supports a diverse community of 5200 undergrads, 2700 graduates, 1200 faculty, and many visiting scholars. Holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data and images. 

We are currently recruiting for two Procurement Specialist roles. 

Responsibilities

• Review, evaluate, and approve purchases determining the most effective form of processing ensuring compliance with University purchasing criteria.
• Verify accuracy of the transaction for funding and expense purposes (chart string, price, receipt) and address match exceptions.
• Process all shipping bills and expense distributions.
• Document departmental workflows and standard operating procedures.
• Serve as a key contributor for ad hoc project work.
• Manage and administer the EDI relationships, databases and processes for importing and prepare for expansion and development of this service as we increase our levels of shelf-ready approval plan materials.
• Responsible for the departmental review and approval of payments exceeding $5K and will perform daily load file reconciliations.
• Distribute and ensure timely and accurate processing of supplier invoices.

Qualifications

Required:

• Bachelor’s degree and at least 3 years related experience. 
• Excellent interpersonal, communication and customer service skills.
• Knowledge of accounting principles.
• Understanding of banking processes including wire and ACH payments and foreign currency transactions.
• Knowledge of computer-based procurement system.
• Familiarity with PeopleSoft Financials.
• Results oriented; self-motivated, problem solving skills.
• Fluent in MS Office applications.

Preferred:

• Excellent verbal and written communication.
• Experience in a higher education environment.
• Software migration and integration experience preferred.
• Language skills in addition to English.
• Familiarity with bibliographic records and integrated library systems a plus.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

Standard Weekly Hours

Eligible for Overtime

Benefits Eligible

Essential Services Personnel (see policy for detail)

Physical Capacity Exam Required

Valid Driver’s License Required