Executive Administrator

Position Title: Executive Administrator

Reports To: Princeton Rescue Squad Board of Directors

Organization: Princeton Rescue Squad — Nonprofit Emergency Medical Services / Rescue Squad

Employment Status: Paid executive position; full-time or part-time as established by the Board

Position Summary

The Executive Administrator is the chief administrative and executive leader of Princeton Rescue Squad and is responsible for its overall management, daily operations, financial oversight, staffing, and delivery of emergency medical and rescue services. The Executive Administrator ensures that the organization operates efficiently, maintains appropriate staffing and equipment, complies with applicable laws and regulations, and provides safe, professional, and dependable services to the community. The Executive Administrator reports directly to the Board of Directors and is accountable for organizational performance and implementation of Board-approved policies and goals.

Essential Duties and Responsibilities

• Executive Leadership and Administration: Direct daily operations within Board-delegated authority, implement Board-approved policies and goals, set clear expectations for staff, maintain organizational records, and report regularly to the Board.
• Personnel and Human Resources: Oversee hiring, scheduling, supervision, evaluation, and discipline of employees; administer payroll, pay scales, and benefits; ensure staff maintain required certifications; and foster a professional, respectful workplace.
• Financial Management and Revenue: Prepare the annual budget; monitor financial performance; oversee payroll, ambulance billing, and collections; maintain sound financial controls; and pursue cost savings, grants, and other revenue opportunities.
• EMS Operations and Service Delivery: Ensure operational readiness and response coverage, monitor staffing and performance, support quality improvement and accurate patient care documentation, and coordinate with hospitals, public safety partners, and medical leadership.
• West Virginia Regulatory Compliance and Risk Management: Maintain required West Virginia EMS licenses and authorizations, ensure compliance with federal, state, and local requirements, complete regulatory reporting on time, and identify and correct operational risks.
• Vehicles, Equipment, and Facilities: Ensure ambulances, equipment, communications systems, and facilities are maintained and operational, manage inventory and purchasing, and plan for replacement and capital needs.
• Community Relations and Contracts: Represent the squad with local governments, hospitals, partner agencies, donors, and the public; manage service contracts; and support community outreach and fundraising.
• Strategic Planning and Organizational Development: Work with the Board to set short- and long-term goals, evaluate service demand and financial sustainability, and plan for future staffing, equipment, and facility needs.

Qualifications

• Demonstrated leadership and management experience in EMS, healthcare administration, business administration, nonprofit management, or a related field.
• Experience supervising paid employees and managing organizational operations.
• Knowledge of budgeting, payroll, financial reporting, revenue management, and ambulance billing.
• Familiarity with EMS operations and applicable regulatory requirements.
• Strong communication, organizational, decision-making, and conflict-resolution skills.
• Ability to interpret financial and operational reports and present findings to the Board.
• Ability to maintain confidentiality and exercise sound judgment.
• Valid driver's license

A bachelor's degree in business administration, healthcare administration, public administration, or a related field is preferred. Equivalent relevant management experience may be considered. Any required EMS credentials shall be determined by the duties assigned and applicable regulations.

Executive Authority and Accountability

The Executive Administrator reports directly to the Board of Directors and has authority to manage daily operations; hire, supervise, and discipline employees; and approve routine expenditures within the approved budget, bylaws, and Board-approved policies. Major financial commitments, contracts, policy changes, and the Executive Administrator's own compensation and evaluation remain with the Board. Clinical and medical protocol decisions remain with the medical director.

Compensation and Benefits

The Executive Administrator is a paid executive position. Salary, benefits, paid leave, and other compensation shall be established and approved by the Board of Directors, documented in a written employment agreement or other formal Board-approved document, and administered in accordance with applicable law, organizational policies, and the approved budget.

Performance Evaluation

The Board of Directors evaluates the Executive Administrator at least once a year. The evaluation looks at financial stability and revenue performance, staffing and employee retention, operational readiness, regulatory compliance, upkeep of vehicles, equipment, and facilities, quality of patient service, communication with the Board, and progress toward organizational goals.

Working Conditions

The Executive Administrator is expected to work the hours necessary to fulfill executive responsibilities. The position may require availability outside normal business hours, attendance at Board meetings, response to significant operational problems, and participation in meetings with government officials, regulatory authorities, and community partners.

Equal Opportunity

Princeton Rescue Squad provides equal employment opportunities in accordance with applicable law. Employment decisions shall be based on qualifications, performance, organizational needs, and applicable policies.

How to Apply

Submit your resume and cover letter through LinkedIn or to apply@princetonrescue.com by November 6, 2026. The full job description is available at https://www.princetonrescue.com/apply-here.

Lead a team that has been serving Mercer County since 1961. We look forward to hearing from you.