What are the responsibilities and job description for the Portfolio Administrative Assistant position at Princeton Property Management Inc?
We are seeking a motivated and detail-oriented Portfolio Administrative Assistant to join our team.
The Portfolio Administrative Assistant plays a key role in supporting the overall success of our property portfolio. This position assists Portfolio Managers with a wide range of day-to-day tasks and responsibilities, helping ensure smooth operations, effective communication, and high-quality service across our communities.
Full-time: 40 hours per week Monday through Friday. Compensation: $28.00 – $30.00 per hour, depending on experience
Responsibilities and Duties:
- Provide general support to Portfolio Managers on tasks, projects, planning, and meetings
- Issue and review notices
- Research and resolve accounting questions
- Review major maintenance requests for completeness and follow up with Community Managers as needed
- Approve turnover replacements
- Ensure lien waivers are completed
- Prepare contracts for capital improvements over $10,000
- Assist in approving onsite payroll and escalate issues to Portfolio Managers when necessary
- Communicate with Community Managers, residents, and vendors
- Investigate tenant complaints
- Prepare job orders and submit to Recruiting
- Review incoming mail and prepare responses as directed
- Attend weekly update meetings with each Portfolio Manager (10–15 meetings per week)
Required Skills and Qualifications:
- Highly organized with strong attention to detail
- Excellent analytical, interpersonal, and communication skills (verbal, written, and listening)
- Ability to multitask and thrive in a fast-paced environment
- Proficiency with computers, Microsoft Office, and Outlook
- Ability to work effectively with individuals from diverse backgrounds and education levels
- Minimum of two years of property management experience
Why Join Princeton Property Management?
- Competitive compensation and benefits
- Supportive and collaborative team culture
- Opportunities for professional growth and advancement
- Make a meaningful impact in a respected property management company