What are the responsibilities and job description for the Purchasing Specialist position at Princeton Independent School District?
Job Title: Purchasing Specialist Exemption Status/Test: Nonexempt
Reports to: Director of Purchasing Date Revised:
Dept./School: Business Services
Primary Purpose
Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Effective organizational, communication, and interpersonal skills
Experience
____ years clerical and accounting experience
Major Responsibilities And Duties
Purchasing
None.
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Reports to: Director of Purchasing Date Revised:
Dept./School: Business Services
Primary Purpose
Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Effective organizational, communication, and interpersonal skills
Experience
____ years clerical and accounting experience
Major Responsibilities And Duties
Purchasing
- Process bids and purchase orders as directed and in accordance with established procedures.
- Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
- Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
- Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
- Detect and resolve problems with incorrect orders, invoices, and shipments.
- Prepare and maintain vendor database and bidder lists.
- Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
- Compile, maintain, and file all reports, and other documents as required.
- Follow district safety protocols and emergency procedures.
None.
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress