Employee Benefits and Leave Specialist

Job Title: Employee Benefits and Leave Specialist

Reports to: Deputy Superintendent of Human Resources

Dept./School: Human Resources/Central Office

Primary Purpose

Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits.

Implement district leave program according to established policies, rules, and regulations. Process and provide timely notification and communication to employees and supervisors regarding leaves and absences.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills

Knowledge of administration of employee benefits programs and applicable laws

Knowledge of administration of leave programs and applicable laws

Ability to interpret and disseminate insurance and leave benefits information to individuals and groups

Strong organizational, communication, and interpersonal skills

Proficiency in keyboarding and file maintenance

Ability to use software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Experience

____ years of experience in benefits administration, insurance administration, or related field

Benefits Administration

Major Responsibilities and Duties:

• Administer employee benefit programs such as group health insurance, dental, life, and medical reimbursement.
• Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier’s claims office and resolve administrative problems with insurance carrier representatives.
• Assist in conducting benefits orientation meetings and enrollment of new employees in benefit plans.
• Assist with annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.
  
  

Leave Administration

• Process all long-term absences according to established guidelines including determining eligibility for various leave programs (e.g., family medical leave and temporary disability leave) and providing employees with appropriate and timely notice.
• Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay, medical certification requirements, return-to-work dates, and fitness-for-duty requirements.
• Work cooperatively with payroll department and risk management to process and coordinate all employee leaves and absences, including those relating to workers’ compensation claims.
  
  

Records, Reports, and Correspondence

• Prepare and verify premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.
• Maintain all benefits-related records including statistical data relative to premiums and cost. Assist with required data entry and preparation of reports.
• Assist with preparation of benefits handbook, including word processing, coordinating printing, and distribution.
• Maintain and distribute insurance forms and supplies to campuses and other district buildings.
• Maintain employee leave records, including confidential medical information in accordance with federal and state laws and regulations and district policies and procedures.
• Prepare employee leave correspondence, forms, and reports according to district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.
  
  

Other

• Follow district safety protocols and emergency procedures.
  
  

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/ Environmental Demands

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions, maintain emotional control under stress