Capital Assets Accountant

Performs professional and specialized technical accounting work to include processing accounting transactions and maintaining accounts in accordance with accounting principles and standards. Duties include responsibility for designated portions of the Authority's general ledger, including capital assets, inventory, leases, subscription-based arrangements, and other assigned financial accounting operations. Work requires a technical understanding of accounts and accounting systems, controls, and operations and a strong understanding of applicable Governmental Accounting Standards Board pronouncements. Demonstrates a commitment and supports a culture of diversity, equity, and inclusion.

• Serves in a fiduciary capacity for the Service Authority, safeguarding the Authority's property, equipment, moneys, and assets against unauthorized use or removal, as well as from loss due to criminal act or breach of trust.
• Responsible for all aspects of capital asset accounting, including:
  • Ensures all fixed asset and construction-in-progress (CIP) transactions are recorded monthly in accordance with Generally Accepted Accounting Principles, Governmental Accounting Standards, and Service Authority capital asset policies and procedures.
  • Reconciles the fixed assets subsidiary ledger to the general ledger, including performing monthly fixed asset roll forward schedules and support.
  • Calculates and records depreciation and prepares supporting documentation.
  • Reviews, analyzes, and processes all capital asset disposal requests.
  • Reconciles project escrow and retainage accounts.
  • Prepares and publishes routine CIP project cost reports for the Accounting Department.
  • Reviews CIP reports prepared by other Divisions for accuracy.
  • Supports annual external audit requirements for capital assets and CIP projects, including providing sample support and variance analysis comments.
  • Prepares capital asset disclosures for the Annual Comprehensive Financial Report (ACFR) and other financial reports.
  • Maintains insurance asset listings and performs annual audits of listings and associated values to ensure completeness and accuracy.
  • Maintains all capital asset master records in JD Edwards and ensures historical records are complete and accurate.
  • Safeguards and maintains all vehicle title records.
  • Creates and maintains capitalization policies and procedures.
  • Conducts analyses and ad hoc reports related to capital assets as requested by management.
  • Performs and coordinates periodic physical capital asset counts to ensure records are complete and accurate.
  • Aligns fixed asset detail with data in the computerized maintenance management system (CMMS) as directed by the Accounting Manager.
  • Provides direction on coding of purchase orders and invoices for capital assets.
  • Ensures the proper coding of capital versus operating expenditures for CIP Projects by working with Project Managers prior to the budget process, performing routine reviews of related general ledger activity during the project, and detail support review at final project closeout.
  • Ensures proper set up of CIP projects in the financial system and coordinates set up in the payroll system for project time coding.
  • Responsible for collaborating and partnering with CIP Project Managers to ensure timely closeout and proper recording of assets in the financial system.

Essential Skills and Experience:

• Knowledge of the principles, concepts, and practices of accounting as applied to the maintenance
  of accounts in a revenue support public entity; modern office practices and procedures, including
  standard office automation hardware and software; computer equipment and software
  applications related to assignments. Generally accepted accounting principles, practices, and
  procedures; principles of governmental accounting; reporting laws and requirements of various
  State and Federal agencies, insurance, and financial firms; pertinent local, State, and Federal
  codes; internal controls principles; basic business data processing principles
  and applications; modern office practices and procedures; computer equipment and software
  applications related to assignments, financial mathematics, and English usage, spelling, grammar,
  and punctuation.
• Ability to produce accurate financial ledgers and related reports; maintain detailed and accurate records; work effectively under deadlines; perform complex and specialized financial technical and clerical work related to the preparation, processing, and maintenance of the Authority's accounting records; perform computational tasks and other technical and clerical functions with speed and accuracy; compile and reconcile numerical and financial data; learn and effectively apply the laws, rules and regulations of financial record keeping; prioritize work, coordinate several activities and follow up as required; operate standard office equipment; work effectively in the absence of supervision; and communicate clearly and concisely, both orally and in writing.
• Ability to maintain an assigned accounting area or activity; apply and implement internal controls;
  examine accounts, account entries, and transactions; identify errors and take appropriate actions;
  identify and resolve discrepancies in accounts; compile data, verify its accuracy, and prepare
  reports; ensure that accounts are maintained in accordance with applicable accounting principles
  and standards.
• Ability to establish and maintain effective working relationships with others encountered in
  the work; communicate effectively orally and in writing; prepare, analyze, and reconcile financial
  records and statements; prepare written reports and make recommendations.
• Ability to understand, interpret, and apply local, State, and Federal codes related to assignment; conduct departmental or business audits of assigned areas; exercise good judgment in the application and interpretation of policy, regulations, and procedures related to assignment; prioritize work, coordinate several activities, and follow up as required.
• Bachelor's degree in accounting, finance, or a related field.
• At least four years of progressively responsible accounting experience.
• Or a combination of education and experience as described.

• Three or more years of capital asset accounting experience.
• Certified Public Accountant (CPA) license.

• Must successfully pass a credit check.
• Must possess and maintain a valid driver's license consistent with Service Authority policy requirements.

• None

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Physical demands: The work is primarily sedentary with periods of light physical activity. Typical positions require workers to walk or stand for short periods; lift and carry up to 20 pounds; climb stairs; bend, reach, hold, grasp, and turn objects; and operate computer or typewriter keyboards. The work requires the ability to speak clearly and to see and hear clearly with or without correction.
• Work environment: Primary work is performed indoors in a standard office setting. The noise level in the work environment is usually moderate. May be subject to inflexible deadlines and extended work hours.