What are the responsibilities and job description for the Vendor Relations Coordinator position at Prince William County Government?
The Prince William County Office of Procurement Services (OPS) is seeking a skilled matchmaker to lead the county’s vendor engagement efforts and create a robust marketplace that connects agencies to vendors that meet their business needs. The Office of Procurement Services (OPS) manages the acquisition of various supplies, goods, construction services, professional services, and general services through a variety of competitive, fair, and ethical solicitation approaches. OPS delivers approximately $200 million worth of procurement to 37 departments annually.
OPS is focusing on four key initiatives, including developing a robust marketplace that connects agencies to vendors to meet their business needs; modernizing the acquisition process to improve overall customer experience; expanding procurement solutions through strategic and sustainable sourcing; and improving agency contract administration through training, policy development, and vendor performance assessment.
Reporting to the Chief Procurement Officer, the Vendor Relations Coordinator will support the Office of Procurement Services (OPS) mission in promoting vendor engagement to ensure that the County procurement system is understood and transparent to the vendor community. The Vendor Relations Coordinator will assist departments and OPS in developing strategies for engaging potential vendors that can provide the capabilities necessary to achieve agency missions.
Duties and Responsibilities:
High School Diploma/GED, 4 years of experience as a vendor relations coordinator or a position with comparable experience.
Preferences:
OPS is focusing on four key initiatives, including developing a robust marketplace that connects agencies to vendors to meet their business needs; modernizing the acquisition process to improve overall customer experience; expanding procurement solutions through strategic and sustainable sourcing; and improving agency contract administration through training, policy development, and vendor performance assessment.
Reporting to the Chief Procurement Officer, the Vendor Relations Coordinator will support the Office of Procurement Services (OPS) mission in promoting vendor engagement to ensure that the County procurement system is understood and transparent to the vendor community. The Vendor Relations Coordinator will assist departments and OPS in developing strategies for engaging potential vendors that can provide the capabilities necessary to achieve agency missions.
Duties and Responsibilities:
- Evaluate vendor logistical and performance capabilities, establish vendor monitoring and tracking processes, and assess vendor performance using a variety of vendor management strategies (e.g., service level agreements, operational audits, surveys, etc.) to ensure continuous improvement.
- Evaluate vendor feedback on agency acquisitions, utilize an evaluation tool, and monitor marketplace interest in agency requirements.
- Monitor agency satisfaction with vendor goods and services. Liaison with the agency to understand needs, recruit vendors, and handle escalated performance claims.
- Leverage the agency's spend plans to match agencies with vendors. Serve as project manager and host supplier events, including industry days, vendor workshops, and annual procurement expo
- Source vendors through targeted marketing of solicitations to increase the number of bids per solicitation.
- Conducts vendor onboarding and provide timely responses to general vendor requests where appropriate, including new vendors.
- Our top candidate will be a leader experienced in developing and implementing a vendor engagement and outreach program and increasing supplier diversity.
High School Diploma/GED, 4 years of experience as a vendor relations coordinator or a position with comparable experience.
Preferences:
- Bachelor’s degree in marketing, Business, Public Administration, or related field
- 4-5 years of progressively responsible vendor relations experience with knowledge of vendor relations best practices.
- Knowledge of the current local business community as it pertains to small business economic development.
- Strong communication (verbal and written) and interpersonal skills.
- Strong networking and salesperson skills
- Experience and working knowledge supporting supplier diversity programs
- Experience in vendor relations automation
- Advanced in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to exercise strict confidence in handling sensitive information.
- Ability to relate to a wide variety of people and to observe, listen, motivate, and provide guidance.
- Ability to work independently, prioritize and manage workload efficiently, and communicate when help is needed.
- Monday- Friday 8:00 am – 4:30 pm for 37.50hrs/wk.
- Occasional travel may be required for meetings and events.
- Retirement from the Virginia Retirement System (VRS)
- 401a and 457 retirement savings and investment plans
- Paid Annual Leave
- Paid Personal Leave
- Paid Sick Leave
- Paid Holidays
- Optional Group Medical and Dental Health Plans
- Optional Group Life Insurance
- An Employee Assistance Program (EAP)
- Career Development Opportunities
Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here for PSLF additional information.
Closing Date: This recruitment is open until filled with ongoing application review and interviews.
NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here
In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Prince William County is an Equal Opportunity Employer.
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Salary : $65,910 - $119,906