What are the responsibilities and job description for the Business Services Specialist position at Prince William County Government?
The Department of Facilities & Fleet Management’s Buildings & Grounds Division (B&G) helps to support the foundation of local democracy by supporting the facilities and grounds used by residents, visitors, and County employees every day. The division is comprised of an administrative team, two custodial teams, a grounds team, and five maintenance teams spanning Prince William County. B&G is seeking a detail-oriented Business Services Specialist to join our administrative team as we continue to improve and strive to be the best facilities maintenance team.
This position is ideal for an entry-level procurement or systems support professional interested in facilities and grounds maintenance who thrives in a fast-paced environment and possesses exceptional organizational, customer service, and problem-solving skills. The successful candidate will demonstrate the ability to manage multiple priorities, work independently, and collaborate effectively with diverse stakeholders while maintaining a professional and positive demeanor. This is a unique opportunity to play a key role in shaping and enhancing Division processes, developing efficient workflows, and contributing to the continued success of a growing organization.
If you are looking for a challenging and rewarding career in an organization that believes in leadership at all levels, we encourage you to apply. Join Prince William County Government and become part of a dynamic, nationally accredited organization recognized for delivering award-winning services to our residents, businesses, and community partners.
About This Role:
This position supports the Buildings & Grounds and Property Management Business Services team by processing purchase requisitions, purchase orders, and change orders; coordinating with vendors; verifying pricing and contract compliance; maintaining financial records; preparing reports; reconciling transactions; allocating P-Card transactions; and supporting Accounts Payable and other financial transactions. The position works closely with the Business Services Analyst, internal stakeholders, and vendors to ensure timely acquisition of goods and services and accurate, timely payment of invoices.
The Business Services Specialist also provides Tier 1 support for the division’s computerized maintenance management system (CMMS) - Brightly Asset Essentials, including managing users and assets, maintaining preventive maintenance schedules, running and developing reports, supporting financial transaction reconciliation, assisting users, and escalating technical issues to the County’s Department of Information Technology when appropriate.
Minimum Requirements:
High school diploma or G.E.D. and 3 years experience in procurement, finance, systems support, or administrative roles
Preferences:
- Experience with an Oracle-based financial system or similar computerized financial system
- Experience in creating purchase orders and paying invoices in a state or local government
- Experience with computerized maintenance management system (CMMS) or similar asset management system
- Experience using the Microsoft Office Suite (including Excel, Teams, SharePoint, and Lists)
- Experience using Adobe Acrobat/Adobe Sign
Work Schedule: This is a full-time position, working 37.5 hours per week. The division’s core hours are 8:00am to 5:00pm Monday – Friday. This role is currently not eligible for teleworking and is required to be in-office on all workdays.
Starting Salary Range: $28.32 - $40.69 per hour
We also offer great benefits including:
- Retirement from the Virginia Retirement System (VRS)
- 401a and 457 retirement savings plans
- Paid Annual Leave / Sick Leave / Personal Leave
- Paid Holidays
- Group Medical, Dental, & Vision Health Plans
- Group Life Insurance
- Employee Assistance Program (EAP)
- Career Development Opportunities
Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.
NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here for the class description.
Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
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Salary : $28 - $53