What are the responsibilities and job description for the Prince of Peace- Administrative Assistant position at Prince of Peace Catholic Elementary School?
Prince of Peace Catholic School is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our school community.
About the Role: As an Administrative Assistant, you'll work alongside other office staff as the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment.
Essential Functions:
- Frontline Communication: Greet and assist parents, students, staff, and community members with professionalism.
- Office Operations: Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks.
- Attendance & Records: Manage student attendance, maintain accurate records in PowerSchool, and track student entry and exit throughout the day.
- Health & Safety: Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits.
- Event & Facility Coordination: Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date.
- Volunteer & Compliance Oversight: Ensure volunteers meet training and background check requirements, maintain records in CMG Connect Portal, and work with the Diocese for audit compliance.
- School lunch program: Support Food Service Director with daily lunch numbers, lunch sheets, payments, process Free & Reduced Lunch applications.
- Business Office support: Manage daily log of incoming money for the business office.
- Perform other related duties as assigned by the administrator
Needed Skills:
- Strong communication, organizational, and multitasking abilities
- Professional demeanor and the ability to work with a diverse range of people
- Attention to detail and problem solving skills
- Ability to handle confidential information with discretion
- Ability to plan and prioritize daily activities
- Basic first aid skills and willingness to provide care as needed
Work Environment & Physical Requirements
- Primarily office-based in a well-ventilated, temperature controlled environment
- Moderate noise level typical of a busy school
- Some physical activity: walking, lifting (up to 10 lbs. Frequently, 25 lbs. occasionally), standing, bending, and sitting
Education/Training and/or Experience Requirements:
- High School Diploma or GED required
- Experience in use of computers and technology/technology resources
- Microsoft Office Suite
- Google Workspace
- Previous administrative assistance experience preferred