What are the responsibilities and job description for the Administrative Aide 1A position at Prince George's County Public Schools?
Nature and Variety of Work
Come join our team!
Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
The Prince George’s County Department of Permitting, Inspections, & Enforcement is currently seeking qualified applicants to fill an Administrative Aide 1A grade A13/15 position in the Office of the Director.
About The Position
This is dually allocated entry-level secretarial/administrative type work designed to relieve an important official of administrative detail. Good judgment and discretion are essential to the security of confidential information and data. Under close supervision, incumbents perform routine to moderately difficult office responsibilities. Responsibility extends to conveying important administrative information concerning the function and mission of the agencies' programs and projects. Typically, Administrative Aide I's report either to a section head or to an administrative supervisor (generally grade G-21). Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.
About The Agency
The Department of Permitting, Inspections and Enforcement (DPIE) is responsible for coordinating and enforcing standards that control what goes on before, during, and after construction. Staff from nine agencies, who work cooperatively on permit processing, business licensing, plan review, inspection and enforcement comprise Department of Permitting, Inspections, and Enforcement. The Mission of the Department of Permitting, Inspections, and Enforcement is to promote economic development in Prince George's County and protect the safety of County residents, businesses, and visitors through efficient permitting, inspection and licensing services to ensure compliance with established building, zoning and property standards codes.
Examples of Work
Preferred Qualifications
Additional Information
Job Location: 9400 Pepperorn Place, Suite 500, Largo, MD 20774
Conditions of Employment:? Upon selection, the candidate must:
Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace
General Plan Information
The Prince George’s County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
01
I acknowledge and understand that my responses to the supplemental questions must align with the information provided under the "Work Experience" and "Education" sections of my application. My responses will determine if I meet all minimum qualifications for the position. I understand that attaching a resume doesn't fulfill the requirement to complete the application and answer all questions.
Which best describes your highest level of education completed?
If you selected "Other" for the previous question on education, please identify/input your highest level of education.
04
How many years of advanced diverse and/or technical clerical experience do you have?
Please explain your advanced diverse and/or technical clerical experience. List places of employment with your answer. Answers such as "See Resume" will not be accepted. Otherwise, please put N/A.
06
Have you worked with the public for at least six (6) months?
Based on your response in the previous question, please explain in detail your experience as well as a list dates and places of employment where experience was obtained. All experience must be shown in the "Work Experience" section of this application. A response of "See Resume" will not be accepted. If you do not have any experience, please put N/A.
08
Do you have experience with database tools, creating and executing reports?
Are you willing and able to participate as an essential employee? Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
Come join our team!
Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
The Prince George’s County Department of Permitting, Inspections, & Enforcement is currently seeking qualified applicants to fill an Administrative Aide 1A grade A13/15 position in the Office of the Director.
About The Position
This is dually allocated entry-level secretarial/administrative type work designed to relieve an important official of administrative detail. Good judgment and discretion are essential to the security of confidential information and data. Under close supervision, incumbents perform routine to moderately difficult office responsibilities. Responsibility extends to conveying important administrative information concerning the function and mission of the agencies' programs and projects. Typically, Administrative Aide I's report either to a section head or to an administrative supervisor (generally grade G-21). Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.
About The Agency
The Department of Permitting, Inspections and Enforcement (DPIE) is responsible for coordinating and enforcing standards that control what goes on before, during, and after construction. Staff from nine agencies, who work cooperatively on permit processing, business licensing, plan review, inspection and enforcement comprise Department of Permitting, Inspections, and Enforcement. The Mission of the Department of Permitting, Inspections, and Enforcement is to promote economic development in Prince George's County and protect the safety of County residents, businesses, and visitors through efficient permitting, inspection and licensing services to ensure compliance with established building, zoning and property standards codes.
Examples of Work
- The incumbent performs a wide variety of office support work for the Director's Office staff. All work is performed under the supervision of the Executive Administrative Aide.
- Duties include answering incoming calls to the Director's office, resolving inquiries or concerns and accurately transfers to appropriate staff for assistance.
- Greeting all visitors, maintaining the reception area, conference rooms and break room, maintaining, and ordering office supplies.
- Typing, using word processing skills, maintaining logs, various reports, and records, maintaining logs and electronic filing systems.
- Enters work orders, and service request and other related duties.
- Answering phones using the AWS system using courteous telephone techniques.
- Screens telephone calls answers questions relating to office or department operations; determines which requires the direct attention of the Director, Deputy Director, or Supervisor and which should be referred to other staff members.
- Scans and logs mail, routes to appropriate Division, and tracks responses.
- Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specifications or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.
- Maintains electronic filing systems and logs to ensure that documents are readily retrievable.
- Provides administrative support for the Director's Office.
- Enters work order tickets and OIT Service Requests.
- High school diploma or G.E.D. certificate with coursework in typing, office practices or other related clerical subjects
- One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months
- Applicants must be proficient in typing and in shorthand where required
Preferred Qualifications
- Ability to communicate effectively both orally and in writing
- Ability to deal courteously and effectively with others
- Experience with database tools, creating and executing reports
- Knowledge of secretarial practices and procedures to perform secretarial/administrative duties'
- Skill in the operation of a variety of standard office equipment
- Ability to use tact, diplomacy, and discretion in performing office duties and to maintain confidentiality when necessary
- Ability to establish and maintain accurate files
Additional Information
Job Location: 9400 Pepperorn Place, Suite 500, Largo, MD 20774
Conditions of Employment:? Upon selection, the candidate must:
- Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.
- Meet all training and performance standards and demonstrate proficiency as required by the agency.
- Wear and use agency protective apparel and equipment in the performance of their assigned duties.
- Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
- Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace
General Plan Information
The Prince George’s County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
- Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 hours, per week)
- Group Term Life Insurance
- Long & Short-Term Disability
- Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
- Paid Leave (Annual, Personal, & Sick)
- 13 Paid Holidays
- Retirement Benefits
- Defined Benefit Pension Plan
- Employer Contribution Rate-11.71%
- Supplemental Pension Plan
- Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
- Employee Discounts
- Employee Assistance Program
- Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services
01
I acknowledge and understand that my responses to the supplemental questions must align with the information provided under the "Work Experience" and "Education" sections of my application. My responses will determine if I meet all minimum qualifications for the position. I understand that attaching a resume doesn't fulfill the requirement to complete the application and answer all questions.
- Yes
- No
Which best describes your highest level of education completed?
- Some high school, but did not graduate
- High School Diploma or G.E.D
- Some college, but no degree completed
- Associate's Degree
- Bachelor's Degree
- Master's Degree or JD
- Doctorate/PHD
- Other
If you selected "Other" for the previous question on education, please identify/input your highest level of education.
04
How many years of advanced diverse and/or technical clerical experience do you have?
- No Expereince
- 1-2 Years
- 3-4 Years
- 5 Years
Please explain your advanced diverse and/or technical clerical experience. List places of employment with your answer. Answers such as "See Resume" will not be accepted. Otherwise, please put N/A.
06
Have you worked with the public for at least six (6) months?
- Yes
- No
Based on your response in the previous question, please explain in detail your experience as well as a list dates and places of employment where experience was obtained. All experience must be shown in the "Work Experience" section of this application. A response of "See Resume" will not be accepted. If you do not have any experience, please put N/A.
08
Do you have experience with database tools, creating and executing reports?
- Yes
- No
Are you willing and able to participate as an essential employee? Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
- Yes
- No
- Required Question
