What are the responsibilities and job description for the Administrative Aide III position at Prince George's County, MD Government?
Nature and Variety of Work
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Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
The Prince George's County Fire/Emergency Medical Services (EMS) Department is currently seeking qualified applicants to fill an Administrative Aide III (Administrative Aide 3H) position, grade H17, in the Fiscal Affairs Office.
About the Position
This is highly responsible and advanced secretarial/administrative work designed to relieve an important official of administrative detail. Work at this level is distinguished from the II level by lead work responsibilities and more involvement in coordinating and managing office activities. Incumbents are required to apply a good working knowledge of the programs under supervisor's control to the solution of procedural and management problems. Work at this level and the higher levels in this class series also involve handling highly sensitive and confidential issues and related activities. Work assignments include some or all of the following: coordinating and executing administrative support for Fiscal Affairs Office, compositing routine and confidential correspondence, and performing special assignments.
About the Agency
The mission of the Prince George’s County Fire and Emergency Medical Services (EMS) Department is to serve our communities with excellence by providing the highest quality of risk reduction, fire suppression, rescue, emergency medical, and all-hazards response services to enhance the quality of life in Prince George’s County.
Examples of Work
- Independently perform routine, complex, and confidential assignments in a timely manner with accuracy and minimal instruction/supervision.
- Proofread and edit correspondence and reports to ensure accuracy and comprehension of material.
- Coordinate, consolidate, verify, and compile weekly, monthly, and annual Fiscal Affairs reports accurately and within established timeframes.
- Ensure the confidentiality of records, files and documents.
- Ensure team is informed and kept abreast and current on all relevant Federal, County, and Departmental orders, forms, policies, and procedures.
- Research, analyze, develop, and implement office activities and procedures to ensure efficiency, accuracy and cost effectiveness.
- Research and organize background material for meetings, hearings, etc., in timely manner with accuracy and highly reliable data.
- Coordinate, order, and maintain inventory of Fiscal Affairs office furniture, materials, supplies, and equipment.
- Maintain knowledge of proper procurement procedures and necessary documentation to ensure compliance with established guidelines, requirements, and within prescribed funding levels.
- Prepare and process travel requests for seminars, conferences, and workshops for Fiscal Affairs team with appropriate documentation in a timely manner.
- Maintain a log and tracking system for all incoming and outgoing assignments, correspondence, requests, reports, etc.
- Attend meetings or committees and take comprehensive and accurate notes.
- Perform tasks and duties that may not be specifically in the job description but are within the general occupational categories and task responsibility level.
Qualifications
Minimum Qualifications
- Associate's degree from an accredited College or University in Business Administration or Secretarial Science.
- Successful completion of probationary period of nine (9) months at the Administrative Aide II level; OR one (1) year of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details.
An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered.
EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.
Additional Information
Job Location: 9201 Basil Court, Largo, MD
Conditions of Employment: Upon selection, the candidate must:
- Meet all training and performance standards and demonstrate proficiency as required by the agency.
- Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
- Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
- Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George’s County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
- Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 hours, per week)
- Group Term Life Insurance
- Long & Short-Term Disability
- Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
- Paid Leave (Annual, Personal, & Sick)
- 13 Paid Holidays
- Retirement Benefits
- Defined Benefit Pension Plan
- Employer Contribution Rate-11.71%
- Supplemental Pension Plan
- Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
- Defined Benefit Pension Plan
- Employee Discounts
- Employee Assistance Program
- Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services
For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits
Salary : $75,000 - $101,787