Administrative Aide to the Communications Manager

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Office of Central Services is currently seeking qualified applicants to fill an Administrative Aide to the Communications Manager (Administrative Aide 2G), grade G15, in the AV Unit for CEX.

About The Position

This position is responsible for diverse administrative and clerical assignments primarily for the Communications Manager, Communications Team, assisting with incoming and outgoing correspondence, special projects, media preparation and archival of records. Provides administrative and clerical assistance of Office of Chief of Staff as assigned.

About The Agency

The Office of Central Services is a multifaceted agency of the Prince George’s County Government providing government-wide, mission critical support services in the areas of facilities operations and management, building design & construction, real estate services, fleet management, and general services. We make government operations operate better for the government.

Examples of Work

• Coordinates special assignments and projects to relieve the Director and Deputy Director of Communications of administrative details using knowledge of departmental guidelines, policies and procedures, effective communication skills, professionalism, and tact.
• Monitors requests for information from departments/agencies to keep the Director and Deputy Director of Communications informed regarding the status of time sensitive projects.
• Maintains working knowledge of all special projects/events being handled by the Director and Deputy Director of Communications.
• Attends meetings/events/press conferences with Director and Deputy of Communications, as requested, and takes and prepares minutes as needed.
• Drafts and prepares memoranda and letters for signature by principals including the County Executive and other members of the leadership team.
• Finalizes documents for distribution within the County Executive's Office, other County agencies, and/or organizations outside of the County.
• Reviews correspondence prepared by other departments/agencies and/or other office staff prior to forwarding to Executive leadership team for signature using acquired proofreading skills.
• Create and update web and video content for the County Executive Communications website.
• Answers and screens incoming telephone calls and greets visitors, providing answers to questions/ inquiries or referring to appropriate agency or staff person, when appropriate.
• Serves as back-up to other administrative support staff as needed by answering telephone calls promptly and greeting visitors, as requested.
• Establishes and maintains subject, project and confidential files for the Director using an established filing system.
• Handles mail flow for Director of Communicaitons, placing it in proper order of importance for immediate review.
  
  

Qualifications

• Must have satisfactorily completed probationary period as Administrative Adie I
• High school diploma or G.E.D. certificate which included business courses
• One (1) year of secretarial training above the high school level
• One (1) year of secretarial or technical clerical experience which involved working with the public.
  
  

Any equivalent combination of relevant training, education and experience may also be accepted

Preferred Qualifications

• At least three (3) year of increasingly responsible experience providing direct support to sectional or divisional director in a public or private organization
• At least three (3) year of serving in a role that required coordination and communication with multiple division
• Advanced experience with Microsoft 365 Office applications, including proven strength in the use of spreadsheets, database and presentation applications, including Microsoft Excel and PowerPoint
• Experience with community engagement and/or executive stakeholder management
  
  

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION

Additional Information

Job Location:

1301 McCormick Dr, Upper Marlboro, MD 20774-5416

Conditions of Employment: Upon selection, the candidate must:

• Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passingtest scores will be applied.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
  
  

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace