Executive Assistant

Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we

have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.

ARB has an immediate opening for an Executive Assistant for our Underground Division in Irvine, CA.

DUTIES AND RESPONSIBILITIES:

• Daily general administrative support: provide support to Vice President’s, Division Managers, Field Personnel, and other departments as needed.
• Bids/RFP’s: Maintain bid calendar. Coordinate and aid in complete, accurate and prompt responses for proposals, bid packages and prequalification’s. Maintain/update project experience, resumes, and other bid files for bid packages. Also act as a liaison between contracts and insurance departments.
• Event Planning: both large- and small-scale including golf tournaments, airshow, charity events, in-house luncheons, off-site meetings, restaurant reservations, retirement dinners, etc.
• Accounts Payable: work closely with AP department and staff for check requests, coding, setting up new vendors, and approving invoices. Maintain Imprest Checking Account.
• Corporate Reports: Collect data from several different resources and prepare reports by their deadlines. Prepare and maintain organizational charts.
• Concur SAP: Manage monthly multiple expense reports for Management Team. Track down receipts, fill out missing receipt forms, coding, accessibility, train other employees, answer employee questions, and resolve issues.
• Travel Arrangements: Plan and execute logistics such as flights, hotels, car rental, car services, convention registration, activities, etc.
• Meeting Coordination: Coordinate meetings and meeting room bookings via Outlook/Zoom
• Manage multiple ticket accounts for clients and vendors
• Other job-related miscellaneous duties such as: special projects as needed, ordering office supplies and business cards, distributing mail, maintaining office printers, updating seating charts, submitting IT requests, etc.
  
  

EXPERIENCE:

• Administrative: 5 years (preferred)
  
  

QUALIFICATIONS:

• Experience in construction industry a plus
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to interact with C-level internal/external Executives
• Able to exercise strict confidentiality
• Convey professionalism
• Ability to work with minimal supervision in a fast-paced environment
• Multi-task and perform under pressure
• Ability to perform duties with speed and accuracy
• Excellent written and verbal communication skills
• High attention to detail
• Self-reliant and resourceful
• Must be able to maximize the benefits of computer technology and stay up to date with the newest technologies
  
  

SCHEDULE:

• Monday - Friday
• 7:30 am – 4:30 pm
• Some overtime required (as needed)
  
  

BENEFITS INCLUDE:

• Competitive compensation is paid weekly.
• Best-in-class; Medical, Dental, Vision, and LTD/STD.
• 401(k) with company match, vested day-one.
• Employee Stock Purchase Plan [ESPP].
• Paid Time Off, Holiday Pay, and Community Service Paid Time
• Pet Coverage "For our Furry Friends"
• Legal Assistance Coverage
• Award-winning safety
• And more
  
  

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third Party Agency Notice:

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.