Administrative Assistant

Role Overview

The Receptionist will serve as the primary point of contact for Level 7 project teams, ensuring smooth day-to-day operations. This role is responsible for providing administrative support, coordinating meetings, managing hospitality needs, and maintaining office spaces. The individual will also assist the Project Execution Growth Projects team and other departments as required.

• Greet and assist visitors, clients, and vendors professionally and courteously.
• Manage visitor sign-in procedures and security protocols.
• Serve as the first point of contact for inquiries related to the NESE Project Team.

• Provide general administrative support to the NESE Project Team and other Level 7 project teams.
• Prepare and distribute meeting agendas, presentations, and related documents.
• Handle incoming calls, emails, and correspondence promptly and efficiently.

• Schedule and organize meetings, including conference room bookings and technology arrangements.
• Coordinate catered meals for meetings and team events.
• Ensure all meeting spaces are properly prepared, clean, and equipped.

• Maintain galley and copy room supplies; monitor inventory and reorder when necessary.
• Ensure cleanliness, organization, and functionality of all common areas on Level 7.
• Liaise with facilities teams and vendors for repairs, maintenance, or service requests.

• Assist Growth Projects and other departments with administrative tasks as needed.
• Support special projects, initiatives, and company events across the organization.

• High school diploma or equivalent; Associate Degree preferred.
• Minimum of 2 years’ experience in a receptionist or administrative support role.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor with a strong customer service orientation.
• High attention to detail and proactive problem-solving abilities.
• Ability to work independently and collaboratively within teams.
• Flexibility to support multiple departments and adapt to shifting priorities.