Office Assistant

Blanca Potato

Front Desk Associate

Department: Office

Job Status: Full Time

FLSA Status: Non-Exempt

Reports To: Office Manager/ HR Director/ General Manager

Amount of Travel Required: Zero

Wages may vary if trained in additional positions & employment length at Blanca Potato

Positions Supervised: none

Work Schedule: Front Desk Associate is required to start work at 7:00 AM and stay until 5:00 PM or until the last truck is loaded (whichever is later); maximum of 5 - 1/2 days per week Monday thru Saturday as orders dictate. Alternating Saturday hours are required for this position from 7:00 AM until noon, or until the last truck is loaded (whichever is later). The Front Desk Associate must be able to work these long hours as needed.

POSITION SUMMARY

As Front Desk Associate you are the face of the company. You will interact with all of the truckers, coordinate with each trucker ensuring we get them in the door and loaded as promptly as possible. You will also organize and maintain the many documents corresponding with each load and report certain product usage daily.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions:

• Greet visitors; complete information on the Visitors Log, and issue visitor badges
• This position is required to maintain a visitor log and call-in sheet for all employees.
• Greet truck drivers; complete the information on scale ticket and enter driver information into Famous System
• Answer incoming phone calls, take messages, forward calls
• Check-in and Check-out trucks
• Weigh inbound and outbound trucks; maintain current scale operator certificate
• Fax all BOLs to Farm Fresh EDP and fax all Export paperwork to Farm Fresh
• Fill out the sales order jackets for completed loads, weekly
• Record all scale tickets for incoming potatoes, maintain spreadsheet of inbounds/grower lot
• Report Chep/Peco pallet usage daily
• Report RPC usage at least weekly
• Enter Cull and B-size order into Famous
• Prints BOL on Blanca Potato Famous system for all Culls, B size, and supplies sold through Blanca Potato
• File all shipped/completed orders, monthly
• Receive paperwork for incoming PO’s and make receipt for dock and storage fees when applicable; provide to Office Manager
• Create Export paper work – this is a priority throughout the day
• Print labels as needed for Production floor
• Order ink for office printer as needed
• Track the paper inventory of supplies used in your position and inform Office Manager when supplies get low. (i.e. BOL’s, scale tickets, etc)
• Communicate with Farm Fresh through Microsoft Teams
• During an evacuation this position is required to grab the visitor log and call-in sheet prior to exiting the building, this allows us to monitor who is in the building and properly account for everyone.
• Front Desk Associate will be required to remain up to date on monthly third-party trainings and other training as assigned by Blanca Potato.
• Be aware and following all safety and food safety policies at all times.
• This position is expected to completely and thoroughly train others for this position upon request from management.

Physical Demands:

• This job requires the ability to remain seated for an extended portion of the day, occasionally walking to the inspector’s office or around the office to utilize machines.
• The job requires frequent typing and computer usage.

WORK ENVIRONMENT

The majority of this job is done in an office setting with the exception of an occasional walk to the inspector’s office.

POSITION QUALIFICATIONS

Competencies:

• Excellent Communication Skill
• Strong work ethic
• Punctuality and time management skills
• Professionalism and a positive attitude
• Organizational abilities
• Attention to Detail
• Ability to take messages for other office personnel
• Proper attire and cleanliness

SKILLS & ABILITIES

Experience: A minimum of one year experience in an office/customer service setting.

Computer/Office Skills: The ability to operate a computer. The ability to learn how to navigate and utilize “Famous” software and pallet reporting systems. The ability to operate our training third party software through the use of a mobile device or computer. The ability to learn how to operate a truck scale and become certified to operate the trucker scale and retain certification.

Language: Bilingual Spanish/English is given preference.

FOOD SAFETY PAPERWORK AND INSPECTIONS REQUIRED ON A MONTHLY/WEEKLY/DAILY BASIS:

• Visitors Log

Job Type: Full-time

Pay: $13.65 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday
• Overtime
• Weekend availability

People with a criminal record are encouraged to apply

Work Location: One location

Salary : $14 - $17