What are the responsibilities and job description for the Personal Assistant to Chief Executive Officer position at PRIME PACIFIC GLOBAL MANAGEMENT CORPORATION?
Executive Operations & Finance Assistant (Full-Time – Hybrid, Burlingame, CA)
We are a boutique cross-border business group with active operations in fine wines, private wine labels, and real estate development & management across Hong Kong and the United States. We are seeking a trustworthy, detail-driven, and bilingual Executive Operations & Finance Assistant to provide full-time support across both business and personal matters. This is a high-impact role with strong growth potential as the company expands.
Key Responsibilities
- Manage business and personal financial accounts (bank, credit cards, equity investments).
- Oversee cash flow, ensure timely bill payments, and track financial obligations.
- Prepare documentation and supply records to outside accountants for annual tax returns.
- Monitor and reconcile accounts; assist with budgeting and reporting.
- Support executive scheduling, travel arrangements, and calendar management.
- Review and organize emails, correspondence, and files.
- Conduct research, troubleshoot issues, and independently drive projects to completion.
- Provide administrative and operational support to multiple business units, including wine e-commerce and real estate projects.
Requirements
- Bilingual proficiency in English and Chinese (written & spoken).
- Strong numeracy and analytical skills; comfortable handling financial data.
- Ability to work independently, prioritize tasks, and maintain confidentiality.
- Excellent organizational and communication skills (verbal & written).
- Proficiency with Microsoft Office (Excel, Outlook, Word); QuickBooks knowledge a plus.
- A proactive, solution-oriented mindset with ownership of tasks and deadlines.
Work Environment
- Full-time position (40 hours per week).
- Hybrid role: onsite presence in Burlingame, CA required, with flexibility for remote work.
Compensation
- $60,000–$72,000 annually (equivalent to ~$29–$35/hour) depending on experience.
- Opportunities for advancement as company grows.
Salary : $60,000 - $72,000