Office Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to our staff and clients. Your proactive approach and technical proficiency will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a thriving organization.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Maintain accurate records through data entry, spreadsheets, and word processing using Microsoft Office and productivity software.
• Handle calendar management, scheduling appointments, meetings, and coordinating events efficiently.
• Oversee office supplies inventory, place orders as needed, and ensure the workspace remains organized and functional.
• Provide excellent customer service by assisting clients and visitors with inquiries both in person and via phone or email.
• Support office management tasks such as filing, proofreading documents, and maintaining confidential records with attention to detail.
• Utilize QuickBooks for basic bookkeeping tasks and financial record keeping as required.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Effective communication skills, both verbal and written; bilingual abilities are a plus!
• Experience with multi-line phone systems, phone communication, and phone etiquette.
• Demonstrated clerical experience including front desk responsibilities, proofreading, and calendar management.
• Technical proficiency in office management software such as productivity tools and customer support platforms.
• Ability to prioritize tasks efficiently while maintaining high accuracy; time management skills are essential.

Join us to be an integral part of a vibrant team where your organizational talent and proactive attitude will make a real difference! We value dedicated professionals eager to grow their administrative expertise in a supportive environment that recognizes your contributions every step of the way.

Pay: $16.00 - $17.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $16 - $17