What are the responsibilities and job description for the Proposal Content & Knowledge Management Specialist position at PRIME AE Group, Inc.?
We Make Everything Around Us Better
At PRIME AE, that’s not a slogan, it’s how we work.
Every bridge, building, campus, park, and roadway we design exists to improve how people live, move, learn, and connect. Through architecture, engineering, planning, and consulting, we partner with clients to create thoughtful, practical solutions that leave communities stronger than we found them.
If you want your work to matter, and to be surrounded by smart, collaborative people who care about doing things the right way, you’ll feel at home here.
Who We Are:
PRIME AE Group, Inc. ( www.primeeng.com ) is a nationally ranked, full-service architecture and engineering firm driven by collaboration, innovation, and a commitment to strengthening the communities we serve. With a growing footprint of offices across the country and a diverse team of more than 550 professionals, we partner with public and private sector clients to deliver thoughtful, high-impact solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational markets.
Our culture blends entrepreneurial energy with the resources of a scaled, multidisciplinary platform—giving our people the opportunity to shape meaningful projects while influencing the future direction of the firm. As PRIME AE continues to expand its capabilities, geographic reach, and leadership bench, this is an exciting time to join a team that is building momentum, investing in growth, and empowering leaders to make a lasting impact.
The Opportunity:
We are currently seeking a Proposal Content & Knowledge Management Specialist to join our Corporate Marketing team in a remote capacity.
This role is ideal for a detail-oriented and technology-driven professional who is passionate about knowledge management, content strategy, and process improvement within the AEC industry. You will play a key role in developing, organizing, and maintaining PRIME AE's proposal content and knowledge management systems, ensuring teams across the organization have access to accurate, consistent, and high-quality information that supports business development and proposal success.
What You’ll Do:
As a Proposal Content & Knowledge Management Specialist, you will manage and continuously improve PRIME AE's proposal and marketing knowledge assets while serving as a subject matter expert for Deltek Vantagepoint CRM and enterprise content management processes. You will help establish governance standards, maintain content repositories, and support proposal teams by ensuring critical information is organized, accessible, and up to date.
In this role, you will collaborate with Marketing, Operations, IT, HR, and Business Development teams to streamline workflows, capture institutional knowledge, and implement technology-driven solutions that improve efficiency, consistency, and proposal quality. You will also help position PRIME AE for future growth by leveraging automation, artificial intelligence, and best practices in knowledge management and content governance.
Key Responsibilities:
We don’t just fill positions; we invest in people.
At PRIME AE, you’ll find a supportive, flexible environment where careers are built intentionally, not accidentally. You’ll work on projects that improve everyday life, alongside colleagues who challenge and respect one another.
What sets us apart:
PRIME AE Group is committed to creating an inclusive environment where differences are respected, voices are heard, and everyone has the opportunity to succeed.
-ONSITE
At PRIME AE, that’s not a slogan, it’s how we work.
Every bridge, building, campus, park, and roadway we design exists to improve how people live, move, learn, and connect. Through architecture, engineering, planning, and consulting, we partner with clients to create thoughtful, practical solutions that leave communities stronger than we found them.
If you want your work to matter, and to be surrounded by smart, collaborative people who care about doing things the right way, you’ll feel at home here.
Who We Are:
PRIME AE Group, Inc. ( www.primeeng.com ) is a nationally ranked, full-service architecture and engineering firm driven by collaboration, innovation, and a commitment to strengthening the communities we serve. With a growing footprint of offices across the country and a diverse team of more than 550 professionals, we partner with public and private sector clients to deliver thoughtful, high-impact solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational markets.
Our culture blends entrepreneurial energy with the resources of a scaled, multidisciplinary platform—giving our people the opportunity to shape meaningful projects while influencing the future direction of the firm. As PRIME AE continues to expand its capabilities, geographic reach, and leadership bench, this is an exciting time to join a team that is building momentum, investing in growth, and empowering leaders to make a lasting impact.
The Opportunity:
We are currently seeking a Proposal Content & Knowledge Management Specialist to join our Corporate Marketing team in a remote capacity.
This role is ideal for a detail-oriented and technology-driven professional who is passionate about knowledge management, content strategy, and process improvement within the AEC industry. You will play a key role in developing, organizing, and maintaining PRIME AE's proposal content and knowledge management systems, ensuring teams across the organization have access to accurate, consistent, and high-quality information that supports business development and proposal success.
What You’ll Do:
As a Proposal Content & Knowledge Management Specialist, you will manage and continuously improve PRIME AE's proposal and marketing knowledge assets while serving as a subject matter expert for Deltek Vantagepoint CRM and enterprise content management processes. You will help establish governance standards, maintain content repositories, and support proposal teams by ensuring critical information is organized, accessible, and up to date.
In this role, you will collaborate with Marketing, Operations, IT, HR, and Business Development teams to streamline workflows, capture institutional knowledge, and implement technology-driven solutions that improve efficiency, consistency, and proposal quality. You will also help position PRIME AE for future growth by leveraging automation, artificial intelligence, and best practices in knowledge management and content governance.
Key Responsibilities:
- Enterprise Knowledge Management
- Deltek Vantagepoint CRM Administration
- Content Governance & Compliance
- Content Lifecycle Management
- Technology Innovation & Process Improvement
- Technology & Artificial Intelligence Enablement
- Proposal Enablement
- Operational Partnership
- Knowledge Capture
- Training & Change Management
- Bachelor's degree or equivalent experience.
- 5 years in AEC proposal development, marketing operations, CRM administration, or knowledge management.
- Advanced Deltek Vantagepoint CRM experience.
- Experience managing enterprise proposal content repositories.
- Strong understanding of AEC qualifications-based procurement.
- Technology-forward mindset with Microsoft 365, SharePoint, Adobe CC, and AI tools.
We don’t just fill positions; we invest in people.
At PRIME AE, you’ll find a supportive, flexible environment where careers are built intentionally, not accidentally. You’ll work on projects that improve everyday life, alongside colleagues who challenge and respect one another.
What sets us apart:
- Career Growth: Flexible career paths across disciplines, from technical expertise to project and people leadership.
- People-First Culture: We value trust, integrity, and collaboration, and we mean it.
- Meaningful Work: Projects that strengthen communities, infrastructure, and public spaces.
- Growth with Purpose: Strategic expansion backed by strong leadership and investment.
- National Reach, Local Feel: Big-firm resources with the agility and relationships of local offices.
PRIME AE Group is committed to creating an inclusive environment where differences are respected, voices are heard, and everyone has the opportunity to succeed.
-ONSITE
Salary : $50,000 - $70,000