Archiving & Assets Associate

Archiving & Assets Associate

Little Falls, NJ / New York, NY

Primary Wave Music is the leading independent publisher of iconic and legendary music in the world. The company is home to some of the most iconic songwriters, artists, and record labels across the history of recorded music including Whitney Houston, James Brown, Prince, Bob Marley, Stevie Nicks, Talking Heads, Smokey Robinson, Village People, Crowded House, Burt Bacharach, Ray Charles, The Doors, Stone Temple Pilots, Sun Records, and many more. As a company, we strive for excellence in the pursuit of iconic artists and catalogs that not only reflect great artistry but also impact and influence culture.

We are looking for an enthusiastic colleague with a dedicated work ethic and a sharp mind who will be responsible for assisting with, organizing, and marketing its rapidly growing portfolio of iconic music rights, as the Archiving & Assets Associate reports to the Asset Coordinator, the VP of Creative Marketing, and the Asset Manager.

To be successful, you should have:

• Bachelor’s degree in Library & Info Sciences, Music Business, or related field
• Experience in Adobe Photoshop, InDesign, Illustrator
• Experience in Microsoft Excel and PowerPoint
• Passion for music, recorded music history, pop culture, and an understanding of the music business
• Background in Archiving preferred but not required
• Brings scalable approaches and an understanding of physical and digital media
• Is versed in physical and digital file formats and has experience managing photography and creative libraries within the entertainment space.
• Must be highly organized with a passion for marketing, audio, video, photography, and cinematic content
• Asset management or creative services experience
• Detail-oriented and highly organized
• Strong analytical and critical thinking skills
• Excellent communication and relationship-building skills
• Strong time-management skills
• Manages client assets according to investment preferences and company goals
• Fosters and maintains positive client relationships
• Compiles and presents asset management reports to clients, supervisors, and senior executives
• Contributes to marketing team efforts by accomplishing related tasks as needed
• Unstoppable work ethic
• Understanding of the music marketplace
• In touch with current trends and digital media
• Familiarity with the nuances of music IP management
• Ability to identify musical trends in the marketplace and anticipate those that will achieve significant fan bases.
• Provide timely communication regarding the status of each asset & projects (i.e., alerting business affairs of legal issues, advising senior management of potential project overages or delays)
• Be a great problem solver – even more so, have the ability to anticipate issues before they arise and adjust accordingly.
• Understanding of the workflow within a marketing, production, or creative department or company

It would be seismic if you also had:

• Encyclopedic musical knowledge and interest in recorded music history
• Creative Marketing Ideas and how to execute
• Experience with audio and video editing software (Pro Tools, Premiere Pro, Audition)
• Project management expertise and experience in a process-centric, operational role
• Archiving and/or FileMaker Experience

Your responsibilities as the Archiving & Assets Associate will include:

• Assist with the delivery, quality control, and management of all owned media and marketing assets to both internal and external partners. The assets you will work with are the foundational content that our recorded projects and marketing campaigns are built on. Working closely with Primary Wave’s V.P. Creative Marketing & Asset Manager, Campaign Managers, and Creatives, you will be immersed in the day-to-day operations, ensuring all owned assets, projects, and marketing assets get ingested, archived, prepped, and appropriately cataloged.
• Responsible for ingesting, onboarding, and organizing assets, including, but not limited to: audio, video, photographs, documents, and physical artifacts.
• Collect and integrate metadata into the digital Smart Vault system across all estate clients in an effort to create stronger searchability and connections between assets. This includes transcribing metadata from media boxes, researching dates, locations, and setlists online, and notating conditions of the physical asset, as well as the digital archive of the source
• Work with members of the Assets & Archives team in achieving an entirely digital archive that ties directly to the source physical assets
• Inbound and catalog assets from new acquisitions into our archives system, ensuring the accuracy of asset delivery from the seller
• Assist in any advancements in the physical vault, including but not limited to organization techniques, searchability improvements, and additional storage solutions
• Organize, scan, and ingest legal files, contracts, and correspondence into a searchable database in an effort to support the Business Affairs team
• Identify key assets and IP to assist with marketing ideas and rights. Creative new projects and packages breathe new life into the copyrights, not only from a marketing standpoint but also from a revenue perspective.
• Ideate and work closely with the Asset Manager and the marketing team on the development of original music-centric media content (album projects, film, TV, podcasts, etc.)

Best-in-Class Benefits and Perks:

We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We offer one of the most comprehensive benefit programs available for small businesses, featuring a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, a hybrid work schedule, and vacation time.

The estimated base salary range for this position is $18.27 to $21.63 per hour. The actual salary rate offered to candidates will depend on a variety of factors, including, without limitation, years of relevant experience, business needs, and the candidate’s overall qualifications for the position as assessed by Primary Wave. The salary range is subject to change at any time and depends on internal and external factors.

We strive to create an optimal environment for our employees, where they can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning, and culture.

Ready to orchestrate your future in the music industry?

Take the first step by submitting your resume and cover letter via the link below, and let the music set the tone! http://jobs.localjobnetwork.com/j/85463606

Individuals can perform essential job functions with or without reasonable accommodation.

We are an equal-opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.