Administrative Assistant (Wolfforth, Texas)

Position Summary: The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operations of the entire office. This role involves a wide variety of tasks, such as managing office communications, coordinating schedules, organizing documents, and assisting with various office functions to support staff across all departments. To be successful in this role, the individual must be capable of performing each essential function effectively, with or without reasonable accommodation. Essential Functions: Administrative Support: Provide general administrative assistance to office staff, including scheduling meetings, coordinating events, and organizing conference calls. Communication: Manage incoming and outgoing communications, including emails, phone calls, and mail, ensuring that messages are relayed promptly and accurately. Document Management: Prepare, organize, and maintain office documents, records, and files, ensuring efficient access and retrieval. Data Entry: Accurately input data into spreadsheets, databases, and various software systems as needed. Office Coordination: Monitor and manage office supplies inventory, place orders, and maintain a well-organized office environment. Support for Projects: Assist with various office projects, including research, report preparation, and data analysis, to support different departments. Meeting Coordination: Arrange meetings, prepare agendas, and take minutes as required. Liaison Duties: Serve as a point of contact for internal staff, vendors, clients, and visitors, providing assistance and directing inquiries to the appropriate departments. Position Qualifications: High School Diploma or GED. Experience & Skills: 1 to 2 years of administrative experience in a professional office environment. Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Excellent written and verbal communication skills. Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities. Attention to detail and a high level of accuracy in work. Ability to maintain confidentiality and handle sensitive information. Demonstrated ability to work both independently and as part of a team. Physical Requirements: N (Not Applicable) Activity is not applicable to this position. O (Occasionally) Position requires this activity up to 33% of the time F (Frequently) Position requires this activity from 33% - 66% of the time C (Constantly) Position requires this activity more than 66% of the time Physical Activity Frequency Stand Occasionally (O) Walk Occasionally (O) Sit Constant (C) Kneel/Squat Occasionally (O) Grasp Frequently (F) Climb Stairs Occasionally (O) Work Environment: This position operates in a professional office environment. The role routinely involves the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.