Fleet Operations Coordinator

Primary Talent Partners has a new contract opening for a Fleet Operations Coordinator with our large power and utilities client in Charlotte, NC. This is a 3-year contract with a potential for extension. 

Pay: $26.00 - $31.00/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

Schedule: 7-3:30 or 4 9's and ½ day Friday.

Description:
(Required) Work Management Specialists (WMS) are responsible for the administrative duties in support of garage activities for the technicians and supervisors. The WM support team will perform the following duties, but are not limited to:

• Research, prepare, and process invoices for internal and external service work timely and accurately.
• Reconcile consolidated vendor accounts and Fleet personnel credit card expenditures in a variety of Expense Management systems.
• Manage the data entry of garage employees' timesheets in MyTime for payroll processing
• Process the data entry of garage employees expense reports for charges incurred on company-issued credit cards or direct bill invoice
• Update service management system (Maximo) with service repairs, work order statuses, coding, licensing/registration/renewal, storm related charges and comments related to each company-owned/leased assets and vehicles
• Assist custodians with vehicles and assets to include preventive maintenance scheduling, licensing/registration (fleet tags, apportion tags), inspection notifications to custodians, and asset reassignment changes
• Random account code validation for business units, if necessary
• Facilities request for maintenance and building repairs
• Support garage supervisors and technicians as needed:
  • Travel arrangements/scheduling
  • Computer and systems support, Portal Q/A
  • Onboarding new technicians
  • Mail processing and receiving (internal/external)
  • Conference and meeting scheduling
• Ad hoc assistance as needed that has not been defined
  
  

Qualifications:

• College degree preferred though not required; high school diploma required. 
• 3-5 years of experience supporting fleet, field service, maintenance, or operations environments, ideally within utilities, transportation, or industrial settings
• Hands-on experience with work order or asset management systems (e.g., Maximo or similar CMMS platforms)
• Strong understanding of invoicing, expense reconciliation, and payroll/timekeeping processes with a high degree of accuracy
• Proficiency in data entry, reporting, and administrative support across multiple systems (e.g., timekeeping, expense management, asset tracking)
• Ability to coordinate across technicians, supervisors, and vendors while managing multiple priorities in a fast-paced operational environment
  
  

Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com

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