IT-Asset Administrator

Position Purpose - Responsibilities/Duties/Functions/Tasks

The purpose of this position is to work closely with the Accounting, Business Development and IT departments to evaluate all new as well as existing branches are supplied with the IT Equipment required to operate and function in the most efficient manner. Work involves detailed duties in the requisition and purchasing of supplies and equipment. This position will perform procurement activities requiring advanced knowledge of procurement policies and practices, which may include preparing specifications, assisting with contract review, and preparing significant and large purchase orders.

Qualifications

• Proven experience in procurement administration, supporting purchasing, vendor management, and procurement processes
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Aptitude in decision-making and working with numbers
• Strong project management, team building, and organizational development experience
• Strong communication, analytical, and problem-solving skills
• Excellent writing and editing skills
• Ability to effectively and professionally handle difficult situations that may arise when working with branches/divisions
• Ability to multi-task
• Extraordinary attention to detail
• Ability to work and to deliver content under tight deadlines
• Ability to work independently
• Knowledge of Microsoft Office applications (i.e. Word, Excel, Outlook, PowerPoint, etc.)
  
  

Duties

• Evaluate equipment, components, and software for use by PRMI employees
• Interface with vendors as necessary
• Configure and maintain network devices, computer hardware, operating systems, and associated services
• Participate in developing plans, schedules, and requirements for the deployment and lifecycle of computer systems
• Work with users to analyze their requirements
• Provide technical support of workstations and laptops and technical guidance for PRMI employees
• Procure supplies, IT equipment and services from outside sources through new contracts, competitive bids or existing contracts
• Plan and coordinate time and delivery of purchases
• Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds
• Identify and maintain lists of vendors and sources of supply for goods and services
• Review, evaluate, verify, and process invoices and prepare payment requests
• Work with the Accounting Dept’s Asset Manager to update the inventory listing of property and conduct inventory reconciliations
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as the reputation and history
• Prepare specifications, solicitations, and requests for qualifications/proposals; research products and equipment; prepare product/equipment specifications
• Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts
• Negotiate with vendors for the best price over contracted services and purchases
• Coordinate with selected vendors on supply and delivery of purchased items
• Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts
• Recommend cyclical replacement of accountable property
• Manage the recovery process of all assets sent to branches which are shut down
  
  

Company Conformance Statements

In the performance of assigned tasks and duties all employees are expected to conform to the following:

• Review and adhere to policies and guidelines contained within the Employee Handbook, including privacy and information security guidelines.
• Act within delegated authorities and adheres to applicable policy and procedures associated with such authorities.
• Contribute to establishing a respectful workplace where diversity is critical to innovation and growth.
• Ensure every action and decision is aligned with PRMI values.
• Partner with your management team to understand performance expectations and measurements. Effectively utilize feedback and coaching opportunities while seeking to learn and develop within your role at PRMI.
• Realize team synergies through networking and partnerships across PRMI.
• Embrace change; act as advocate and role model, promoting an approach of continuous improvement.
• Maintain a high standard of customer care while actively listening to customers in an effort to understand their views and needs. Take ownership of problems and issues, taking into consideration the breadth of PRMI competencies in providing solutions.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Work effectively as a team contributor on all assignments.
• Perform quality work within deadlines.
• Respect client and employee privacy.
  
  

Work Requirements

Each employee must be able to communicate clearly and effectively, utilize a computer, maintain a work schedule, and effectively perform in an office setting. Employment with PRMI requires compliance with and adherence to all applicable mortgage and fair lending laws and regulations as well as PRMI policies. The ability to work extended hours may be required.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.