Accounting Associate

Job Description

Department - Finance

Reports To - Accounting Manager

Status - Regular Full Time

Position - Accounting Associate

Position Summary

The Accounting Associate supports the organization's day-to-day accounting and financial operations, including general ledger accounting, reconciliations, month-end closing, and financial reporting. This position requires strong knowledge of accounting, attention to detail, and the ability to independently identify and resolve discrepancies. The Accounting Associate is expected to take ownership of accounting activities, recognize when something does not look right, and help improve the accuracy, reliability, and efficiency of financial processes.

Essential Responsibilities

· Manage accounts payable administration, including reviewing coding, maintaining W-9 and tax documentation, entering and verifying vendor invoices and expense receipts, preparing AP aging information, and processing weekly payment runs.

· Review invoices for accuracy and identify unusual charges, billing inconsistencies, duplicate or abnormal activity, and other items requiring follow-up.

· Process electronic check deposits and refund checks as assigned.

· Perform general ledger accounting and maintain accurate account balances across assigned entities and practices.

· Prepare and post journal entries, accruals, and other accounting adjustments.

· Benefit reconciliations, including researching discrepancies and identifying and clearing aged or unresolved items.

· Support the month-end close process, including reconciliations, journal entries, and resolution of outstanding items.

· Bank reconciliations.

· Review transactions for proper accounts, entity, department, and practice coding.

· Process annual 1099 reporting and unclaimed property requirements.

· Support annual budgeting and forecasting activities.

· Support year-end audit, tax, and other external reporting requests by preparing schedules, documentation, and account support.

· Maintain organized accounting documentation and support appropriate internal controls.

· Identify opportunities to streamline, standardize, and improve accounting processes and system reliability.

· Provide cross-coverage and back-up support within the Finance Department as needed.

· Perform other accounting and financial projects assigned by the Accounting Manager.

Required Qualifications

Education

·       Associate’s degree in Accounting, Finance, or a related field required.

·       Bachelor's degree preferred.

·       Equivalent accounting/AP experience may be considered in place of a degree.

Experience

·       Minimum two years of Accounts Payable or general accounting experience

·       Experience processing invoices, payments, and vendor transactions

·       Experience with account reconciliations

·       Experience with Excel, including basic formulas and spreadsheets

Preferred Qualifications

· Experience with QuickBooks Enterprise or similar accounting software.

· Experience working with multiple entities, locations, or departments.

· Healthcare or medical practice accounting experience.

· Experience with payroll accounting, budgeting, or financial analysis.

· Grant accounting, grant management, or grant reporting experience is a plus, but not required.

Accounting skills

The person should be comfortable with:

·       Entering and coding invoices

·       Maintaining vendor accounts and resolving vendor issues

·       Processing payments and checks

·       Reconciling accounts and bank activity

·       Preparing basic journal entries

·       Reviewing transactions for accuracy

·       Assisting with month-end close

·       Maintain supporting documentation

·       Following accounting procedures and internal controls