Part-Time Accounts Payable

Job Title: Part-Time Accounts Payable  

Department: Finance 

Reports to: Accounting Manager 

Location: Main office PrimaLoft, Inc. Headquarters in Latham NY 

Job Purpose: 

The Part-Time Accounts Payable Specialist will be responsible for handling the day-to-day processing of accounts payable transactions to ensure timely and accurate payment of vendor invoices. This role is ideal for someone with strong organizational skills, a keen eye for detail, and the ability to maintain precise financial records that contribute to the overall financial health of the organization. 

The AP Specialist role supports the finance department in ensuring the accurate and timely preparation of financial statements, as well as assisting with month-end close activities to ensure all AP transactions are properly recorded. 

Key Duties and Responsibilities: 

• Process vendor invoices accurately and in a timely manner 
• Match purchase orders, receiving documents, and invoices for appropriate documentation and approval prior to payment 
• Enter and maintain vendor information in the accounting system 
• Reconcile vendor statements and resolve discrepancies 
• Review and process employee expense reports and reimbursement requests 
• Prepare and complete weekly payment reports/runs (checks, ACH, wires) 
• Maintain accurate and organized AP Inbox records and files 
• Maintain monthly reconciliations and assist with month-end closing processes related to accounts payable 
• Communicate with vendors and internal departments regarding invoice and payment inquiries 
• Comply with company policies and procedures as well as internal controls 
• Assist in audit process as requested by supervisor 
• Contribute to the development of automations, dashboards, reporting, and training 

Qualifications: 

• Education: A degree in finance, accounting or a related field is preferred, but not required.   
• Experience: Previous experience in accounts payable or a similar role is preferred.  
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Job Requirements: 

• Technical Skills: Proficiency in accounting software, as well as advanced proficiency in Microsoft Excel, are essential for this role. The ability to efficiently navigate and utilize accounting systems for invoice processing, reporting, and reconciliation, along with advanced Excel skills for data analysis, reporting, and spreadsheet management are critical. 
• Communication Skills: Excellent communication skills to interact with vendors and internal teams effectively. 

Work Environment: 

• This is an in-office, part-time position. It will be expected to be in the office Tuesday-Thursday, 8:30am-5:00pm. The role involves frequent independent work, with regular team communication via chats, video calls and in-person meetings.