Assistant to COO

Job Title: Assistant to the Chief Operating Officer (COO)

Location: Bronx, NY

Employment Type: Full-Time

Salary: $68,300 - $75,000 annually with Benefits

About the Opportunity

A well-established healthcare and senior care organization is seeking an experienced Assistant to the Chief Operating Officer (COO) to provide high-level administrative and operational support. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working closely with executive leadership.

The Assistant to the COO will play a critical role in ensuring the efficient day-to-day operation of the executive office by managing schedules, coordinating meetings and events, handling confidential information, and serving as a liaison between departments and external stakeholders.

Key Responsibilities

• Manage and maintain the COO's calendar, meetings, and appointments.
• Coordinate logistics for meetings, conferences, events, site tours, and executive functions.
• Reconcile corporate credit card statements and maintain related records.
• Arrange travel accommodations, registrations, itineraries, and transportation.
• Prepare correspondence, reports, presentations, and other administrative documents.
• Maintain office records, administrative manuals, contact lists, and distribution groups.
• Screen incoming calls and messages and prioritize communications for the COO.
• Assist with personnel-related administrative matters while maintaining confidentiality.
• Respond to and route inquiries from residents, families, staff, vendors, and other stakeholders.
• Serve as a liaison between executive leadership, departments, consultants, and external partners.
• Support special projects and other executive office initiatives as assigned.

Qualifications

• Bachelor's degree preferred.
• Minimum of 5 years of Executive Assistant or Administrative Assistant experience.
• Prior experience supporting senior leadership in healthcare, senior living, or corporate environments preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency with Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Teams.
• Experience with payroll and timekeeping systems is a plus.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Strong interpersonal skills with the ability to interact effectively with diverse stakeholders.

Benefits

• Competitive salary
• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Collaborative and mission-driven work environment

Interested?

If you are an experienced Executive Assistant or Administrative Professional looking to support senior leadership within a respected healthcare organization, we'd love to hear from you.

Apply today or contact us directly to learn more about this opportunity.