What are the responsibilities and job description for the Substitute Teacher position at Prichard Preparatory School?
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Position Title: Elementary School Registrar
Location: Prichard Preparatory School
Reports to: Head of School
Start Date: June 8, 2026
Position Type: Full-Time (12-month position)
About Prichard Preparatory School:
Prichard Preparatory School is a faith-based nonprofit institution committed to fostering academic excellence, character development, and spiritual growth in children from PreK 4 to 5th grade. We serve a diverse community of students, providing an environment that nurtures intellectual curiosity, social responsibility, and Christian values. We are seeking a dedicated and organized Registrar to support our school operations and help maintain an efficient, welcoming, and faith-centered environment for staff, students, and families.
Position Overview:
The Registrar will provide essential support to the Head of School, staff, and school operations. This individual will manage administrative tasks, coordinate schedules, assist with communications, and ensure the smooth day-to-day operation of the school. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a heart for serving in a faith-based educational setting.
Key Responsibilities:
Serve as the primary point of contact for parents, visitors, and staff, greeting them in a warm and professional manner.
Answer phones, direct inquiries, and respond to emails in a timely and efficient manner.
Maintain and update school records, ensuring accurate data entry and filing systems.
Assist with scheduling meetings, events, and appointments for the Head of School and faculty.
Prepare and distribute communications to parents, staff, and students, including newsletters, school updates, and event reminders.
Manage student records and confidential information, ensuring compliance with privacy regulations.
Coordinate logistics for school events, including parent-teacher conferences, assemblies, field trips, and special events.
Assist with payroll and other administrative processes as directed by the Head of School.
Order and maintain office supplies and materials for teachers and staff.
Support the Head of School and faculty with various tasks as needed, including preparation of reports and documentation.
Maintain a clean, organized, and welcoming office environment.
Perform other duties as assigned by the Head of School.
Qualifications:
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
Proven experience in an administrative role, preferably in a school or nonprofit organization.
Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and school management software (experience with Rediker a plus).
Excellent written and verbal communication skills, with an emphasis on professionalism and customer service.
Ability to maintain confidentiality and handle sensitive information with discretion.
A passion for working with children and supporting a faith-based educational community.
Flexibility, adaptability, and a positive attitude in a fast-paced environment.
Strong attention to detail and problem-solving skills.
Physical Requirements:
Ability to sit, stand, and walk for extended periods.
Position Title: Elementary School Registrar
Location: Prichard Preparatory School
Reports to: Head of School
Start Date: June 8, 2026
Position Type: Full-Time (12-month position)
About Prichard Preparatory School:
Prichard Preparatory School is a faith-based nonprofit institution committed to fostering academic excellence, character development, and spiritual growth in children from PreK 4 to 5th grade. We serve a diverse community of students, providing an environment that nurtures intellectual curiosity, social responsibility, and Christian values. We are seeking a dedicated and organized Registrar to support our school operations and help maintain an efficient, welcoming, and faith-centered environment for staff, students, and families.
Position Overview:
The Registrar will provide essential support to the Head of School, staff, and school operations. This individual will manage administrative tasks, coordinate schedules, assist with communications, and ensure the smooth day-to-day operation of the school. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a heart for serving in a faith-based educational setting.
Key Responsibilities:
Serve as the primary point of contact for parents, visitors, and staff, greeting them in a warm and professional manner.
Answer phones, direct inquiries, and respond to emails in a timely and efficient manner.
Maintain and update school records, ensuring accurate data entry and filing systems.
Assist with scheduling meetings, events, and appointments for the Head of School and faculty.
Prepare and distribute communications to parents, staff, and students, including newsletters, school updates, and event reminders.
Manage student records and confidential information, ensuring compliance with privacy regulations.
Coordinate logistics for school events, including parent-teacher conferences, assemblies, field trips, and special events.
Assist with payroll and other administrative processes as directed by the Head of School.
Order and maintain office supplies and materials for teachers and staff.
Support the Head of School and faculty with various tasks as needed, including preparation of reports and documentation.
Maintain a clean, organized, and welcoming office environment.
Perform other duties as assigned by the Head of School.
Qualifications:
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
Proven experience in an administrative role, preferably in a school or nonprofit organization.
Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and school management software (experience with Rediker a plus).
Excellent written and verbal communication skills, with an emphasis on professionalism and customer service.
Ability to maintain confidentiality and handle sensitive information with discretion.
A passion for working with children and supporting a faith-based educational community.
Flexibility, adaptability, and a positive attitude in a fast-paced environment.
Strong attention to detail and problem-solving skills.
Physical Requirements:
Ability to sit, stand, and walk for extended periods.