Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle multiple tasks efficiently while creating a welcoming environment for visitors and clients alike. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, fast-paced setting.

Duties

• Greet visitors warmly, manage front desk operations, and ensure a professional first impression
• Answer multi-line phone systems promptly and courteously, directing calls accurately
• Manage appointment scheduling and calendar coordination using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain accurate records
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Support office management tasks such as supply inventory, organization of files, and basic bookkeeping using QuickBooks
• Provide exceptional customer service by assisting clients with inquiries and support requests
• Maintain a tidy reception area and ensure all office equipment is functioning properly
• Assist with personal assistant duties including calendar management and travel arrangements when needed

Experience

• Prior office experience or clerical experience in a professional environment is highly preferred
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent phone etiquette and customer service skills, including handling complex inquiries with professionalism
• Bilingual abilities are a plus for communicating with diverse clients or staff
• Experience using multi-line phone systems and managing front desk operations is advantageous
• Familiarity with medical or dental receptionist duties, including appointment scheduling and patient interaction, is beneficial
• Knowledge of bookkeeping tools such as QuickBooks or similar software is desirable
• Ability to type accurately at a steady pace while maintaining attention to detail

Join us in creating a positive environment where professionalism meets efficiency! This role offers the chance to develop your administrative expertise while supporting our team’s success. We value energetic individuals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Salary : $20 - $25