What are the responsibilities and job description for the Human Resources Assistant position at Prevention Point Philadelphia?
ORGANIZATION OVERVIEW:
Prevention Point Philadelphia (PPP) is a multi-service public health organization dedicated to promoting health, empowerment and safety for communities affected by drug use and poverty. PPP works to provide safe and humane alternatives to the war on drugs, working to reduce the prevalence of HIV and Hepatitis C by linking people to the health resources they need. PPP meets people where they are, providing information and access to resources with dignity and respect. Using a harm reduction approach, PPP offers low threshold, culturally sensitive, non-judgmental services to address the health and social service needs of people in Philadelphia. PPP promotes harm reduction through mobile medical care, sterile syringe exchange, rapid HIV and HCV testing, referrals to social services, and comprehensive prevention case management services. PPP continues to expand the scope of its services in an endeavor to meet the needs of people in Philadelphia as comprehensively as possible.
Position Summary:
We are seeking a proactive and detail oriented HR Assistant to support our Human Resources team in delivering a smooth and positive employee experience. This role assist with recruitment, coordinates onboarding, supports reporting and administrative tasks, assists with benefits enrollment, and contributes to employee engagement initiatives. The HR Assistant serves as a key point of contact for new hires and helps foster a positive workplace culture. The role is an in-person position four days per week, with one day remote.
Primary Duties and Responsibilities:
- Supports recruitment process, including job postings, candidate coordination, and interview scheduling.
- Coordinate onboarding activities for new employees, including orientation, system access, first-day setup, and training scheduling.
- Track leaves of absence and maintain HR forms accurately.
- Serve as the primary point of contact for new hires during onboarding.
- Support the HR team with administrative tasks, reporting, and other HR initiatives as needed.
- Assist with open enrollment and benefits-related activities.
- Help conduct stay and exit interviews to gather employee feedback.
- Performs other HR-related duties as assigned.
Qualifications:
- A Bachelor’s Degree from an accredited college with a major in business, human resources, or another related field.
- Knowledge of human resources administrative tasks and responsibilities
- 1-3 years of experience in HR, payroll, or administrative support
- Problem-solving skills and resourceful thinking
- Leadership and coaching skills
- Strong empathy and interpersonal skills
- Detail-oriented with excellent organizational skills
Preferred Qualifications
- Prior involvement with recruiting
- Prior involvement with benefits management
- Prior knowledge of using an HRIS system
- Prior knowledge of payroll management
- Prior knowledge of onboarding experience
Physical Demands:
The physical demands described in this section are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties described herein, the employee is regularly required to talk, hear, stand, walk, maneuver stairs, sit, stoop, kneel, crouch and crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision capabilities required by this position include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Work Location/Environment:
The position will be housed in our Human Resources office in the IMPACT Building at 1952 Allegheny Avenue, Philadelphia, PA. This position will involve travel to 2 other worksites as needed, within a few blocks of the primary work locations, all within Philadelphia County. While performing the duties of this position, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is generally moderate.
Benefits (as applicable and based on eligibility):
- 100% employer-funded medical insurance
- Free telehealth medical coverage for all employees
- 100% employer-funded short-term disability coverage
- 100% employer-funded long-term disability coverage
- 100% employer-funded life insurance coverage
- Employee Assistance Program
- Flexible Spending Account
- Paid parental leave
- Professional development assistance
- Retirement plan