Office Manager

Office Manager

Prevention and Training Services LLC is a family owned and operated medical practice in Lansing, MI. We are a group of highly skilled, dedicated individuals who are committed to our patients, co-workers, families and our community. We pride ourselves on providing excellent patient care, quality work and customer service.

Position Summary:

Our small but growing company provides behavioral services to predominantly court mandated clients and we a seeking a reliable, organized Office Manager to manage the day-to-day administrative business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and possess excellent client-facing communication skills. If you have worked in a fast-paced office in the past and don't like to be bored, we’re excited to talk with you. We’re looking for someone who can operate effectively with little supervision and who can manage multiple tasks at once without becoming overwhelmed.

Work schedule for this position is Monday through Friday 8:00AM to 4:30PM, 60 minute lunch break and every other Saturday or Sunday 7:00AM to 8:30AM. Mandatory overtime hours are required for this position and paid overtime hours. Allowable overtime hours should not exceed 9 hours per pay period.

Essential Functions:

· Answers all client inquiries via phone and in person

· Schedules and enrolls clients into programs

· Provides administrative assistance to management team

· Disperses and monitors all correspondence to appropriate staff and clients

· Composes correspondence on initiative

· Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)

· Data enters all referrals and other communication

· Collects payments and overseas the collection of monies

• Monthly invoicing using QuickBooks.

· Trains, schedules, evaluates and oversees administrative and drug testing staff

· Monitors drug and alcohol tests, inputs testing data, collects monies for female clients (every other weekend only)

· Previous supervisory experience in administrative services a must. Computer skills are an absolute must.

· Strong customer service skills

· Typing competency above average

· Ability to prioritize and multi-task

· Strong organizational skills

· Deadline and detail-oriented

· Strong leadership qualities

Job Type: Full-time

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 3 years (Preferred)
• Management: 3 years (Required)

Work Location: In person

Salary : $16 - $18