What are the responsibilities and job description for the Preschool Secretary position at Prevailing Faith Christian Academy?
We are seeking a friendly, organized Preschool Secretary to manage and help keep our preschool running smoothly. The ideal candidate will provide support to staff and families, keep records organized, and assist with basic administrative duties required by Louisiana Type III licensing.
Key Responsibilities:
- Answer phones and greet visitors
- Provide information and help to parents, staff, and vendors
- Keep student and staff files organized and up to date, following Louisiana preschool licensing rules
- Prepare and file documents, including enrollment forms and daily attendance sheets
- Help families with CCAP (Child Care Assistance Program) paperwork and questions
- Maintain school calendars and schedule appointments as needed
- Order supplies and track inventory
- Assist the director and teachers with basic clerical work
- Keep the office area tidy and welcoming
Required Qualifications:
- High school diploma or GED
- Prior office, secretary, or school administrative experience preferred
- Good computer skills (Microsoft Office and Google Workspace)
- Ability to organize and maintain records
- Good communication and customer service skills
- Must be able to pass Louisiana child care background check
- Willingness to learn state licensing procedures and complete required training
Preferred (but not required):
- Experience in a licensed Louisiana preschool or child care center
- Familiarity with CCAP or Early Head Start programs
