What are the responsibilities and job description for the Administrative Assistant position at Prevailance, Inc.?
Description
This position is contingent upon successful contract proposal submission and award.
Prevailance is seeking an experienced and mission-focused professional to serve as an Administrative Assistant to provide administrative and clerical support to the Readiness Assistance Training Team (RATT) including scheduling, correspondence, records management, and CDRL tracking/preparation assistance.
Responsibilities include, but not limited to:
- Draft and prepare correspondence, directives, and forms in proper format, ensuring accuracy and compliance with procedural requirements
- Utilize various software tools, including desktop publishing, calendar management, email, spreadsheets, and graphics
- Manage travel arrangements, travel orders, and vouchers in accordance with regulations
- Assist with unit-hosted conference planning, including staff briefing preparation and logistical coordination (billeting, protocol liaison, facilities liaison, etc.)
- Schedule large meetings and conferences, including those at distant locations
- Attend meetings and conferences to support administrative setup, logistics, and track action items
- Maintain calendars for the Commanding Officer, Executive Director, Unit events, and Center HQ's conference rooms
- Provide expert advice on document preparation and publication, including newsletters, brochures, flyers, reports, briefings, and manuals
- Enhance presentation materials, training documents, and technical reports using publishing software
- Provide other support as required.
Requirements
Requirements
- Experience:
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)
- Experience supporting federal government or DoD program office.
- Strong organizational and communication skills
- Familiarity with DoD records management and OPSEC requirementsAt least
- At least 3 years of experience in a Navy administrative environment
- Recent experience (within the last 3 years) in administrative, presentation, protocol, and operations support
- Extensive executive administration experience, including high-level event planning, itinerary development, and detailed knowledge of Navy protocol and military courtesies
- Proven experience establishing work priorities and effectively communicating with staff
- Strong background in administrative and executive support tasks
- Ability to work independently with minimal supervision
- Excellent written and verbal communication skills
- Education:
- High school diploma or equivalent; associate's degree preferred.
- Security Clearance:
- Secret clearance required