Production Project Manager

We’re looking for a highly organized, proactive Production Project Manager to support our CEO and CFO. This hybrid role blends top-tier executive assistance with project coordination across company-wide initiatives. You’ll be the right hand to leadership, ensuring their time, communication, and strategic priorities are effectively managed and executed.

What You’ll Do:

Project Management:

1. Project Planning

• Define project scope, goals, and deliverables
• Develop detailed project plans, timelines, and schedules
• Estimate resources and allocate accordingly
• Identify key milestones and deadlines

2. Team Coordination & Leadership

• Assign tasks and responsibilities to team members
• Communicate expectations clearly and consistently
• Facilitate collaboration across departments or vendors
• Provide guidance, motivation, and performance feedback

3. Budget & Resource Management

• Create and manage project budgets
• Track costs to avoid overages or scope creep
• Manage vendor relationships and negotiate contracts if needed
• Approve and monitor use of resources (equipment, personnel, etc.)

4. Communication & Reporting

• Serve as the main point of contact for internal and external stakeholders
• Conduct regular check-ins and meetings with team members
• Provide status updates to leadership and stakeholders
• Ensure transparency around progress, risks, and blockers

5. Timeline & Deliverable Management

• Ensure all deliverables meet quality standards and are delivered on time
• Adjust schedules and plans as needed to adapt to change
• Manage dependencies and remove bottlenecks

6. Risk & Issue Management

• Anticipate potential problems and develop contingency plans
• Address issues as they arise to avoid delays
• Ensure legal and safety compliance where applicable

7. Documentation & Post-Project Review

• Maintain accurate records and documentation throughout the project
• Organize post-mortems or debriefs to evaluate what worked and what didn’t
• Gather feedback to improve processes for future projects

8. Minor Executive & Personal Support

• Manage calendars, travel, expenses, and inboxes for the CEO & CFO
• Act as a professional gatekeeper and liaison with internal and external stakeholders
• Schedule meetings and events across time zones with precision
• Prepare meeting briefs, agendas, decks, and follow-ups
• Assist with personal logistics (travel, events, appointments) with discretion

Who You Are

• 3–5 years supporting C-level executives or managing cross-functional projects
• Highly detail-oriented, proactive, and organized under pressure
• Excellent communicator—clear, concise, and calm
• Confident using Google Workspace, Slack, and modern PM tools
• Experience in creative, production, or entertainment industries is a plus

Why This Role

You’ll sit at the heart of the company—where creative meets strategy—and play a crucial part in shaping how our leadership operates and how ideas become reality. This is a unique growth opportunity for someone who thrives in both high-level operations and fast-paced creative environments.

Sound like a fit? Let’s connect.

Salary Range: 60-80K DOE