Development Support Admin

Mission: To assist Christian parents by helping equip students to embrace Biblical truths, strive for academic excellence, and model Christ-like leadership to impact their homes, churches, and communities for Christ.

Employee Profile:

Spiritually, the employee shall possess characteristics that reflect:

· Acceptance without reservation of the PCA doctrinal beliefs

· A strong clear Christian testimony

· A mature, godly spirit

· A person of faith and prayer

Personally, the employee’s life shall reflect:

· A lifestyle of biblical integrity

· A spirit of dedication, commitment, flexibility, and responsiveness

· The ability to listen and respond to counsel

General Duties and Responsibilities:

· Enhance the effectiveness of the development team by providing information-management support.

· Conserve team’s time by routing correspondence, drafting letters and documents, collecting, and analyzing information, writing thank you notes, and initiating and receiving telecommunications.

· Maintain confidential information by professional handling and filing appropriate forms.

· Assist in the preparation and support for all Development events (Occasional evenings and weekend hours)

· Prepare reports by following up on assigned projects.

· Assist department with mass communication efforts.

· Provides concise and timely information to inquiring parties as needed.

· Produces supportive material for meetings.

· Assists the Development department with mass mailings, marketing efforts, event preparation and execution, and administrative support as needed.

· Additional duties and responsibilities that are necessary and provided by the team.

· Assist with organizing contracts, invoices, and sponsorship records

· Track timelines and help ensure sponsor deliverables are completed on schedule

· Help coordinate meetings, calendars, and follow-ups

· Maintain organized files for sponsor assets (logos, ads, signage, etc.)

· Assist with collecting and organizing sponsor materials (logos, ads, graphics)

· Help ensure sponsor recognition is accurate across communications and events

· Provide sponsor materials to the marketing team for newsletters, website, and social media

· Help coordinate sponsor needs leading up to and during events

· Support on-site logistics to ensure a smooth experience

Qualifications/Skills:

· Ability to apply common sense understanding and to carry out instructions furnished in written or oral form. Ability to ascertain which people may need immediate assistance and to act accordingly.

· Good computer skills and knowledge of Word, Excel, PowerPoint, Outlook, Canva, and Google document/management systems

· Strong attention to detail

· Clear and professional communication skills

· Ability to manage multiple tasks and deadlines

· Willingness to learn and take direction

· Reliable and responsive

· Positive, team-oriented attitude

· Strong organization, multi-tasking, and time management skills

· High level of confidentiality

· Occasional overtime will be required (coincides with major events)

· Prestonwood Baptist Church member preferred.

Physical Requirements and Work Environment:

· Regularly sit, talk, walk, hear, and to visually intercept visitors

· Computer work at the computer requiring repetitive finger motion and manual dexterity

· Good vision required (with correction) due to the need for focusing ability and close vision.

· Be able to occasionally lift between 10 – 20 pounds

· Works at desk and on a computer screen for extended periods of time

· Turns, bends, reaches and may occasionally use a step stool or ladder

· Works primarily in a traditional climate-controlled office environment with occasional outside travel between buildings

· Ability to handle moderate stress level as position requires multi-tasking and frequent interruptions