What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Preston Law Group, P.C.?
Friendly and growing Irvine Law Firm looking to fill the Receptionist position. This is a fast-paced position, so the company needs someone quick on their feet who can multitask with minimal supervision.
The receptionist will be the first point of contact for the company and will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality, in a timely manner.
Reception experience is preferred but not required.
JOB RESPONSIBILITIES:
- Greeting clients and visitors in a friendly and professional manner
- Answering phones, monitoring voicemail inboxes and return calls. Respond to voicemails during periods when you are not directly answering the phone. Ensure messages are addressed in a timely manner, and pertinent information is forwarded to the relevant team members.
- Assist with client intake and client care follow-up as requested.
- Communicate professionally, in a clear and concise manner, with potential and existing clients
- Manage incoming and outgoing mail, confirming that all client correspondence and court documents are accurately addressed and promptly sent out
- Calendar court hearings, ensuring that important dates are not missed
- Manage attorneys’ schedules, making sure there are no conflicts in the schedule
- Handling service of process by mail
- Inputting bills into client accounts
- Work independently with minimal supervision.
- Maintain a professional work environment at all times and comply with the company's dress code policy
- Demonstrate prompt and consistent attendance
- Be a team player, dealing effectively with co-workers and clients at all levels·
- Perform administrative duties (filing, photocopying and faxing) in an efficient and timely manner
- Manage office supplies
- Open and close the office each day, including tasks such as keeping the office tidy and sanitized daily, stocking the coffee bar, and water plants in the reception area
- Identify challenges and solicit assistance for resolution
- Complete word processing tasks (correspondence, reports, memo, proposals, charts, agreements, spreadsheets etc.)
- Maintain electronic and hard-copy filing systems conducive to individual needs with supervision·
- Accept payments and issue receipts when needed
REQUIREMENTS:
- Strong customer service skills
- Strong oral and written communication skills (spelling, grammar and punctuation)
- Computer proficiency in Google Workspace applications (Drive, Docs, Sheets, Chat, G-mail) and any business unit specific required software.
- Customer Service: 1 year (Preferred)
We are looking for a motivated and organized individual to join our team and contribute to a dynamic work environment, where your skills will be valued.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Irvine, CA 92612 (Required)
Ability to Relocate:
- Irvine, CA 92612: Relocate before starting work (Required)
Work Location: In person
Salary : $23 - $25