What are the responsibilities and job description for the Executive Assistant position at Prestigious Investment Firm?
Executive Assistant | Investment Banking
📍 New York City | Hybrid
We're working with a well-established global investment banking firm seeking an experienced Executive Assistant to support a senior leader within its advisory business.
This is a great opportunity for someone who thrives in a fast-paced environment, enjoys building strong relationships with their executives, and knows how to bring structure to a demanding schedule. The ideal candidate is confident, proactive, and comfortable taking ownership rather than simply reacting to requests.
📋 What You'll Do
- Manage complex, high-volume calendars and competing priorities
- Coordinate domestic and international travel arrangements
- Serve as a trusted gatekeeper, proactively managing scheduling requests and executive priorities
- Handle expenses, CRM updates, and general administrative needs
- Provide secondary support to additional team members
- Anticipate needs, improve processes, and keep day-to-day operations running smoothly
✨ What We're Looking For
- Experienced Executive Assistant with a background in a fast-paced financial services environment
- Strong calendar management, organizational, and prioritization skills
- Confident communicator who can diplomatically push back when needed
- Proactive, resourceful, and comfortable asking questions
- Strong interpersonal skills and ability to navigate different personalities
- Collaborative, team-oriented approach with excellent judgment and discretion
This opportunity is contract to hire, with a temporary period lasting three months before a conversion. We offer competitive compensation and benefits during your contract period.