Front Desk Administrative Assistant

Job Posting for Front Desk Administrative Assistant at Prestige Tire CorpJob DescriptionPrestige Tire Corp, a leader in the automotive industry, is excited to announce the availability of a vital position within our team - the Front Desk Administrative Assistant. This role is designed for a dynamic, organized, and professional individual ready to contribute to our administrative functions. The position is full-time with workplace flexibility allowed, catering to those who appreciate both in-office and work-from-home environments. This role stands as a cornerstone for ensuring smooth office operations and effective client interactions. If you are a self-starter, equipped with impressive communication skills, and aim to foster a welcoming atmosphere for our clients and staff, we encourage you to apply.Duties and ResponsibilitiesManage front office activities to ensure the highest level of hospitality and service is provided to guests and associates on property.Handle incoming calls, redirecting calls as necessary, and taking messages.Maintain a clean and organized reception area, ensuring a welcoming environment for guests.Coordinate mail flow in and out of the office and manage incoming emails.Assist with various administrative tasks including copying, faxing, taking notes, and meeting room preparation.Manage appointment scheduling for staff and conference room bookings.Perform basic bookkeeping, filing, and clerical duties.Prepare meeting materials and assist in creating PowerPoint presentations and data spreadsheets.Provide administrative support to other departments as needed.Enhance office effectiveness by acquiring a deep understanding of company procedures and collaborating with team members across departments.Maintain security by following protocol, issuing visitor badges, and anticipating and resolving potential security problems.RequirementsProven experience as a Front Desk Representative, Receptionist, or similar role.Bachelor’s degree in Business Administration, Communications, or relevant field preferred.Exceptional ability in handling multiple tasks while maintaining attention to detail.Strong knowledge of MS Office, especially Excel and PowerPoint.Excellent communication and people skills, with an emphasis on verbal and written communication.Good organizational and multitasking abilities.Customer service orientation - capable of handling stressful situations with grace.A professional appearance and courteous manner.Capability to maintain discretion and confidentiality of sensitive company information.Adept at problem-solving and decision-making.Willingness to undergo training and to adapt to new changes and challenges.