Bi-lingual HR Compliance Specialist (Human Resources)

Overview

Prestige Maintenance USA provides scalable janitorial and facilities maintenance services using environmentally sustainable solutions. We’re based in Plano, Texas — just north of Dallas — and have more than 3,000 employees nationwide. We customize janitorial and facilities-maintenance programs for clients in many industries, including distribution, fitness, grocery, retail, and transportation.

We are proud to be a woman-owned business led by Rachel Sanchez, CEO, and Jason Dinverno, CXO, whose parents, Marie and Alex Dinverno, established the company in 1976. As a women’s business enterprise, certified by WBENC, we look to partner with suppliers, clients, and team members who share our values. Not only are we a diverse supplier, but we also have our own supplier diversity program where we actively engage in partnership with other diverse suppliers.

The solutions we provide are scalable — flexible enough to meet the needs of any size enterprise, from Fortune 500 and mid-market clients to small businesses.

As the facilities maintenance and janitorial industry changes, independently owned companies like PMUSA are becoming less common. This allows us to focus on what’s right for our customers, not for shareholders.

Our nimbleness enables us to deliver a greater depth of service and responsiveness as well as a large pool of talent, without the hassles often associated with the largest of companies. Yet our large employee base, history, and national footprint mean we have the resources to serve clients of all sizes, from national, multi-site retail chains to smaller, independently-owned businesses.

Job Skills / Requirements

Job Purpose

The HR Compliance Specialist responsible for a variety of Human Resources tasks.  These responsibilities include processing new hire and rehire forms, change of status forms, processing checklist notifications, fulfills forms request for Operation Managers, prepare and sends out all weekly & special mail and maintains the STAR program.  This position is also responsible for running reports to ensure employee information is accurate before payroll checks are issued.  This information includes checking minimum wage rates, under age employees, and new hires state reporting.

EXPECTATIONS FOR SATISFACTORY JOB PERFORMANCE

·         Processes new hire, rehire and reinstated input forms

·         Verifies each employee address through the USPS website

·         Processes change of status forms

·         Reviews state taxes to ensure employees are set up accurately

·         Distributes and monitors completion of classification change checklists when changes occur

·         Monitors and follow-ups with under-age employees

·         Verifies all active employee pay rates are at or above minimum wage

·         Verifies California overtime is set up correctly before batches are made each payday

·         Proofreads reports, taxes, under-age, minimum wage, OT method, and others as assigned

·         Reports new hires to the state and adds new state reporting

·         Fulfills forms requests as needed; to be mailed with weekly mail. Forms replenished as needed

·         Sends out weekly and special mail to regions and other locations using expedited mail service

·         Tracks mailed packages as needed using Online Tracker or by phone

·         Administers and oversee the employee recognition program according to procedures

·         Processes and approves invoices for STAR program accounts

·         Reviews the mailing billing on a monthly basis;  Obtains approval for packages not sent by HR

·         Provides back up support for answering the main phone line as needed

·         Backups the Recruiting Specialist when needed

·         Completes special projects when assigned

·         Notifies of checklist distribution for qualified classifications

High school degree or equivalent

REQUIRED SKILLS:

·         Knowledge of commonly used concepts, practices, and procedures within Human Resources

·         General computer knowledge including Microsoft Operating System, MS Word, Excel, Email,  Internet, HRIS database software, and typing skills

·         Ability to effectively communicate with multiple levels of management in person and in writing.

·         Ability to maintain confidential information

·         Excellent organization and follow up abilities

PREFERRED SKILLS:

·         Ability to read, speak, and write in Spanish

·         1 to 2 years of experience

·         Must be able to read, write and communicate well in person and by telephone

ESSENTIAL FUNCTIONS