What are the responsibilities and job description for the Tournament Operations Assistant position at Prep Baseball Tournaments?
Position Summary
The Assitant Director of Baseball Operations is responsible for leading all aspects of tournament operations, facility management, and event execution to ensure a premier experience for athletes, coaches, spectators, and partner organizations. This role oversees game-day logistics, staff management, tournament administration, and operational planning while maintaining the highest standards of efficiency and customer service.
Primary Responsibilities
Event and Tournament Operations
- Direct the planning, coordination, and execution of baseball tournaments and special events, ensuring seamless operations from preparation through completion.
- Oversee all tournament logistics, including schedule creation, game management, and facility readiness.
- Serve as the lead coordinator for marquee events, including Spring Break tournaments and other large-scale competitions.
- Manage TrackMan integration and other event technologies to ensure accurate data collection and reporting.
- Collaborate with coaches, teams, officials, and facility personnel to deliver an exceptional event experience.
Facility and Game-Day Management
- Manage daily operations at Ocee Park, ensuring all facilities, fields, and event spaces are prepared and maintained to organizational standards.
- Coordinate scoreboard operations, livestream scheduling, and game-day technology, including camera setup and event broadcasting.
- Supervise gate operations, including staffing, ticketing procedures, wristband inventory, and revenue tracking through Square.
- Ensure operational readiness and promptly address any issues that arise during events.
Staff Leadership and Administration
- Recruit, onboard, train, and supervise event and operations staff.
- Develop staffing schedules and assign personnel to support tournaments and facility operations.
- Review and process employee timesheets while ensuring compliance with organizational policies.
- Foster a positive, team-oriented environment focused on professionalism and customer service.
Team and Data Management
- Manage team registration information, roster submissions, and tournament documentation.
- Prepare roster packets and operational materials for tournament participants and staff.
- Maintain inventory levels for baseballs, awards, and other event-related equipment and supplies.
- Generate reports and track operational metrics to improve event efficiency and overall performance.
Qualifications and Core Competencies
- Strong leadership and personnel management skills.
- Experience coordinating large-scale sporting events and tournaments.
- Exceptional organizational and project management abilities.
- Knowledge of tournament scheduling software, event technology, and data management systems.
- Ability to thrive in a fast-paced environment while managing multiple priorities.
- Excellent communication and relationship-building skills.
- Commitment to delivering a first-class experience for athletes, coaches, and spectators
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.