What are the responsibilities and job description for the Finance Assistant - AP/AR position at Prenax?
Finance Assistant – AP/AR
Company name: Prenax, Inc.
Job location: Concord, New Hampshire, United States (On-site) M-F 8:30am – 5:00pm
Company Profile:
Prenax, Inc. provides information resource management services to companies in the financial, professional, and legal services sector, to academic, medical, and public libraries as well as federal and local government agencies. As a subscription management partner, Prenax provides clients with a one-stop solution for managing digital and paper subscriptions, e-journals, data licenses, books/eBooks and corporate or professional memberships.
Our History:
Prenax was started in Sweden in 1993 by two former IBM employees with a passion to create a subscription management system that could support the complex needs of corporate and service-orientated industries. Healthy expansion followed and the UK, French, US and APAC offices were set up in the developing years.
Prenax made a series of acquisitions globally and grew organically at the same time. The organization has built up experience and knowledge over the past 33 years, establishing Prenax as the number one global corporate supplier of subscriptions, memberships, books, reports, databases and large licenses.
In November 2020, Prenax acquired LM Information, making it the world’s largest European-owned subscriptions agent.
In May 2025, Prenax acquired Couranto, more than doubling our size in the U.S. Market.
ROLE SUMMARY:
As a Finance Assistant on our Accounts Payable & Receivable team, you’ll learn the core building blocks of corporate finance and accounting in a high-volume and dynamic environment. You’ll process invoices, assist with reconciliations, and partner with colleagues to ensure accurate, timely payments. This entry-level role comes with structured training, mentorship from senior staff, and a clear path for growth as our company expands.
What you’ll do:
§ Process up to 75 supplier invoices per day ensuring proper accounting, approvals, and attention to detail.
§ Match purchase orders, invoices, and payment requests, flagging discrepancies for review.
§ Process payments via Check, Credit Card, ACH, and Wire.
§ Help implement process improvements to streamline invoice processing and reconciliation workflows.
§ Participate in cross-departmental projects to enhance financial operations.
§ Respond to vendor inquiries via phone or email, escalating as needed.
§ Support the Finance team in tracking and resolving outstanding payments or credits.
§ Support month-end close by preparing journal entries and ensuring all vouchers are completed by the end of the month.
§ Collaborate with the finance team and account managers to resolve discrepancies or billing issues.
§ Support Accounts Receivable operations by preparing client account statements, invoicing, and other Ad Hoc duties as requested.
Who you are:
§ Eager to launch a finance career and grow with a fast-paced company.
§ Strong attention to detail and comfort working with numbers.
§ Effective communicator—able to ask questions, share updates and follow up proactively.
§ Collaborative mindset and openness to feedback, with a desire to take on new challenges
§ Basic familiarity with Microsoft Excel (e.g., sorting, filtering, simple formulas)
Education and Experience:
· High school diploma or equivalent required
· 0–2 years of related experience; internships or coursework in accounting/finance welcome
· Associate’s, bachelor’s degree or equivalent life experience.
What we offer:
· Competitive starting salary with performance-based raises
· Comprehensive benefits including medical, dental, company matched 401k retirement plan and paid time off
· A collaborative culture that values your ideas and supports professional growth
· Opportunity to ‘hit the ground running’ in an environment where you can make meaningful contributions from day 1.
· Yearly performance reviews.
Why Prenax?
Join a mission-driven team dedicated to becoming the world’s most trusted subscription-management partner. At Prenax, your contributions won’t be lost in bureaucracy, you’ll see the tangible impact of your work and have a direct line to leadership as we scale together.
Equal Opportunity Statement
Prenax, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.