What are the responsibilities and job description for the Lead Project Manager position at Premise INC?
SUMMARY: The Lead Project Manager’s responsibilities include: 1) oversight of assigned staff (project managers and project coordinators) to manage all aspects of the project, maintain budgets, set deadlines, assign responsibilities as well as monitor and summarize progress of projects; 2) coordination and completion of a small portfolio of projects on time, on budget and within scope, to ensure customer satisfaction; and 3) ensuring that company-wide project management, cost control, forecasting, and reporting processes are being executed with consistency, rigor, and accuracy.
ESSENTIAL JOB FUNCTIONS:
Lead, coach, and develop the project management team (Project Managers and Project Coordinators), fostering collaboration and a culture of accountability, innovation, and continuous improvement.
- Ensure the department has the necessary skills and resources to meet the organization’s goals.
- Establish and refine project management methodologies, best practices, and standards. Identify opportunities for process improvements and implement solutions to enhance project delivery
- Lead all team construction meetings and conduct weekly one-on-one meetings with the assigned project management team
Manage a portfolio of projects from job start to job completion.
- Manage projects from job start to job completion in collaboration with Construction Managers
- Track and control construction schedule and associated costs to achieve completion of projects within the time and budget allocated
- Create and execute project schedules which meet customer expectations and achieve Premise billing and budget goals
- Monitor and understand project challenges and contingencies through the entire construction process of each project to ensure budget and schedule goals are met
- Maintain a strong customer relationship through positive communications, regular and prompt project updates and daily reporting
- Act as the primary contact between the customer and Premise throughout all phases of the project
- Ensure specialized and customer supplied materials are available, on time, as needed per project
- Identify, create, submit and track job change orders using the Premise change order process
- Assure all project documentation is completed on time as the project progresses
- Understand and communicate project specific safety precautions and quality standards to Construction Managers to ensure requirements are met per project
- Monitor project performance, track progress against key performance indicators (KPIs), and create status reporting regarding project milestones, deliverables, dependencies, risks and issues, communicating across all stakeholders
Ensure that project management, cost control, forecasting, and reporting processes are being executed with consistency, rigor, and accuracy
- Audit active and recently completed projects to validate cost, schedule, WIP, forecasting, and change management practices
- Identify emerging risks early and escalate findings with clear, fact-based recommendations
- Evaluate whether project controls and escalation processes are being followed as designed, and identify gaps or breakdowns
- Develop and enforce standardized project controls, review checkpoints, and reporting expectations
- Work with Field Operations Manager to ensure alignment on field resource and project needs
- Help to identify and manage sub-contractor requirements, performance and assist in corrective actions
REQUIRED QUALIFICATIONS:
- BS Degree in Project Management, Engineering or related discipline, PMC/PMP, or combination of education, training, or experience that provides the required knowledge, skills, and abilities.
- 10 years of experience in project controls, construction operations, project management, or capital project oversight, and at least 4 years or more experience managing other project managers.
- 3 years of construction, utility, or infrastructure experience strongly preferred
- Financial aptitude and advanced understanding of revenue, budgets, margins, invoicing, goals and schedules.
- Strong working knowledge of construction cost controls, earned revenue/WIP, forecasting, and change management
- Demonstrated ability to challenge assumptions and communicate clearly with senior leadership
- Experience submitting and managing budget proposals and recommending subsequent budget changes where necessary
- Excellent verbal and written communication skills. Able to communicate on-time effectively, clearly and succinctly through spoken and written forms with peers, management, and customers. Able to effectively communicate with people at all levels and from various backgrounds
- Effective use of Premise-provided software and tools including: Microsoft Office Suite, Project Management Software, Procore, and ability to learn other software, as needed
- Working understanding of construction, quality, safety and OSHA guidelines
PREFERRED QUALIFICATION(S):
- Project Management Professional (PMP) Certification
OTHER REQUIRED COMPETENCIES:
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- Problem Solving - Uses rigorous logic and methods and honest analysis to solve difficult problems with effective solutions. Can see hidden issues. Looks beyond the obvious and doesn’t stop at the first answer. Is skilled at using analysis skills to define the problem and identify the solution
- Decision Making - Identifies and understands issues, problems, and opportunities. Compares data from different sources to draw conclusions. Uses effective approaches for choosing a course of action to develop appropriate solutions. Takes action that is consistent with available facts, constraints, and probable consequences. Most solutions, suggestions and decisions turn out to be correct and accurate when judged over time.
- Planning & Organizing - Establishes courses of action for self and others to ensure that work is completed efficiently. Prioritizes activities and assignments, identifies tasks and resources and develops schedules and timelines. Plans and adjusts for problems and roadblocks. Can organize multiple projects or tasks into work streams or project plans that are comprehensive and facilitate understanding of roles. Stays focused on the work completion. Measures performance against goals.
- Leadership - Displays leadership in a crisis by providing direction and taking an unpopular stand if necessary. Encourages direct and tough debates but can end and redirect as needed. Is viewed as a leader by staff and peers. Is energized by tough challenges. Can adjust his/her leadership style based on the individual and the situation. Is effective in the leadership behaviors and skills needed for acquiring new talent, managing performance, coaching and developing staff, managing budgets and projects, and displaying seasoned judgement and visionary thinking.
- Customer Focus - Builds productive customer relationships. Effectively meets customer needs. Takes responsibility for customer satisfaction and loyalty. Acts with the customer in mind. Understands and uses key customer service principles to clarify situations, empathize and listen, and confirm the customers satisfaction.
Salary : $140,000 - $160,000