What are the responsibilities and job description for the Receptionist position at Premiere Building Maintenance?
Front Desk Operations
- Office Opening and Closing: Open and close the office in coordination with corporate staff to ensure readiness for daily operations.
- Visitor and Guest Relations: Greet guests warmly and maintain a professional, welcoming environment for customers, vendors, and employees.
- Phone and Communication Management: Answer and direct incoming calls promptly and accurately; take detailed messages as needed.
- Security and Confidentiality: Monitor visitor access, maintain sign-in protocols, and uphold confidentiality of company and employee information.
- Mail and Package Management: Prepare, collect, and distribute incoming and outgoing mail, including U.S. Mail, UPS, and FedEx deliveries.
Administrative and Office Support
- Office Supplies and Purchase Orders: Maintain and order office supplies, including business cards and postage. Assign PO numbers for supply orders across locations.
- Errand and Supply Coordination: Perform occasional local errands such as office supply pickups, grocery restocking, coordinating office lunches, and small purchases to support daily operations.
- General Clerical Duties: Perform basic administrative tasks including photocopying, scanning, filing, and document organization.
- Administrative Assistance: Support corporate staff with data entry, document preparation, and other assigned tasks.
- IT Coordination: Enter and manage IT service requests, coordinating between employees and external IT consultants as needed.
Required Skills & Abilities:
- Strong interpersonal, customer service, and communication skills
- Proficiency in Microsoft Office Suite and Teams
- Proficiency in using office equipment such as multi-line phones, computers, printers, postage scales, and fax machines
- Ability to work independently, manage one's own time, and prioritize tasks effectively while also being a team player
- Capability to handle multiple tasks at one time while maintaining focus and quality
- Ability to identify issues and propose solutions quickly and efficiently
- Attention to detail and accuracy in completing tasks
Equal Opportunity Employer Statement
We are an Equal Opportunity Employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
We are an Equal Opportunity Employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Education
Required- High School or better
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.