Strategic Event Operations

Location: San Francisco, CA or NYC
Work Schedule: 40 hours per week, Monday to Friday, with on-site presence required in NYC or SF office on anchor days (M/T/Thurs).
Compensation: $55.00 to $55.55 per hour

Position Summary:

We are seeking a detail-oriented and highly organized Event Operations Contractor to manage the seamless execution of a variety of events, including large-scale tentpole moments, recurring series, community-led initiatives, and evergreen programs. This role involves coordinating logistics, managing vendors, overseeing budgets, and ensuring every event meets our standards for quality and community engagement. If you're someone who thrives in fast-paced environments, enjoys building systems that improve efficiencies, and is comfortable on-site in live settings, this opportunity is for you.

Key Responsibilities:

• Oversee end-to-end event logistics, including venue arrangements, vendor coordination, and on-site execution, with flexibility to work evenings and weekends as needed.
• Develop and maintain systems, trackers, timelines, and SOPs to streamline repeatable event formats, ensuring efficiency and quality control.
• Manage budgets, purchase orders, invoices, and reconciliations (Ramp, Zip), supporting accurate spend tracking against the experiential budget.
• Coordinate procurement and fulfillment of swag and materials through platforms like SwagUp.
• Support community co-hosts, partners, and agency teams to facilitate smooth programming and attendee experiences.
• Measure event success through post-event analysis, including attendance metrics, sentiment analysis, and community impact, to inform future improvements.
• Maintain clear and detailed documentation in Notion or comparable tools to support ongoing and future event planning.
• Build relationships with vendors and manage contract processes, demonstrating budgeting and vendor management expertise.
• Prepare and stay ready for on-site event execution, ensuring a welcoming environment for attendees and team members.
• Utilize AI tools to enhance workflow efficiency, generate reports, and improve system processes.

Required Qualifications:

• Proven experience in managing event logistics from conception to execution, preferably in a dynamic, community-focused environment.
• Exceptional organizational skills with an ability to juggle multiple events and deadlines simultaneously.
• Strong written and verbal communication skills.
• Experience managing budgets, POs, invoices, and vendor relationships using tools like Ramp, Zip, or similar platforms.
• Comfortable working on-site, including evenings and weekends, with a flexible approach to travel.
• Familiarity with collaboration tools such as Notion, Slack, and event management software.
• Ability to adapt quickly, stay calm under pressure, and handle ambiguity effectively.
• AI-savvy mindset and interest in integrating new technologies into workflows.

Preferred Skills & Experience:

• Experience in large-scale event planning, multi-day festivals, or multi-city activations.
• Hands-on experience with Notion databases, trackers, or documentation systems.
• Prior experience managing swag and promotional materials.
• Familiarity with event-related platforms like SwagUp, Ramp, and Zip.
• Exceptional interpersonal skills, with the ability to create a warm and professional atmosphere during live events.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.

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