What are the responsibilities and job description for the Executive Sales Coordinator position at Premier Pan Company Inc?
Position: Executive Sales Coordinator
Reports to: Sales Director
Company: Premier Pan Company
Location: Crescent Township, PA 15046
Company: Premier Pan Company
Location: Crescent Township, PA 15046
**This position requires being onsite daily and 12% overnight travel.
Position Summary
The Executive Sales Coordinator serves as a strategic partner to the Sales Director while also managing key customer relationships and supporting revenue-generating activities. This hybrid role combines the high-level organizational and administrative responsibilities of an Executive Assistant with the customer-facing account management responsibilities of a Sales Account Manager. The ideal candidate is highly organized, customer-focused, proactive, and capable of balancing executive priorities with client relationship management.
Key Responsibilities
Executive Support Functions
- Manage executive calendars, appointments, meetings, and travel arrangements.
- Coordinate internal and external communications on behalf of leadership.
- Prepare presentations, reports, meeting agendas, and executive correspondence.
- Track and prioritize executive action items and business initiatives.
- Organize and maintain confidential records, contracts, and business documents.
- Plan and coordinate executive meetings, customer visits, and special events.
- Serve as a liaison between executives, customers, vendors, and internal departments.
- Support strategic projects and ensure timely follow-up on critical initiatives.
- Attend meetings, take notes, and act upon takeaways.
Sales Account Management Functions
- Manage and maintain relationships with assigned customer accounts.
- Serve as the primary point of contact for customer inquiries, issues, and requests.
- Conduct regular account reviews to ensure customer satisfaction and retention.
- Identify opportunities for account growth, upselling, and cross-selling.
- Coordinate with Sales, Operations, Customer Success, and Finance teams to ensure seamless service delivery.
- Prepare customer proposals, contracts, pricing documents, and renewal agreements.
- Monitor account performance metrics and provide updates to leadership.
- Maintain accurate customer information and sales activities within CRM systems.
- Assist with customer onboarding and implementation activities.
- Support sales forecasting, pipeline management, and reporting efforts.
Qualifications
Required
- Bachelor’s degree in Business Administration, Marketing, Communications, or a related field preferred.
- 1 years of experience in executive support, account management, sales support, or a related role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
- Experience working with CRM platforms such as Salesforce, HubSpot, or similar systems.
- Ability to manage multiple priorities in a fast-paced environment.
- High degree of professionalism, confidentiality, and discretion.
Preferred
- Experience supporting senior executives or C-suite leaders is a plus.
- Education in sales administration, customer success, or account management.
- Advanced Excel and reporting capabilities.
Key Competencies
- Executive Presence
- Relationship Building
- Customer Service Excellence
- Strategic Thinking
- Attention to Detail
- Problem Solving
- Time Management
- Communication amp; Influence
- Adaptability
- Initiative and Accountability
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