Executive Assistant

Philadelphia Hand to Shoulder Center, a Premier Orthopaedic partner is looking for a Executive Assistant to work at our Cape May County Courthouse office.  

About Us:
Premier is a leading orthopedic practice committed to diagnosing and treating a wide range of orthopedic injuries and conditions. We operate in over 50 locations and have more than 70 physicians dedicated to providing exceptional care across the Greater Philadelphia area. With a team of nearly 1,000 employees, we thrive in a supportive environment that prioritizes collaboration and patient satisfaction.

What We Offer:

• Comprehensive benefits, including medical, vision, and dental plans, 100% employer-paid life insurance, and a 401(k) match.
• Generous paid sick and vacation time.
• Flexible work hours.
• Excellent opportunities for growth and advancement.
• Employee referral reward program.

ESSENTIAL FUNCTIONS

• Monitors the current status of the work for assigned Leadership.
• Anticipates needs by gathering records, reports, correspondence, or other specific information; assists the Executive in preparation for meetings and proactively assists the assigned Executive in his/her duties.
• Maintains travel arrangements and appointment calendars. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management.
• Assists in preparation for meetings by creating and ensuring that all agendas, minutes, and presentations are adequately prepared in a timely and effective manner.
• Handles a variety of matters involving contact with various staff, board members, physicians, committees, government agencies, and the public. Ability to communicate effectively.
• Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals. Fulfills reception duties as assigned.
• Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files associated with the assigned Executive.
• Maintains the strictest confidentiality regarding all matters. Handles sensitive materials and information.
• All other duties as assigned.

EDUCATION

• Associate’s degree with two years of experience. Bachelor’s degree preferred. Multiple years of experience may be considered in lieu of a degree.

EXPERIENCE

• Minimum of four years of administrative experience supporting Executive level positions.
• One year of experience working in a healthcare organization.
• Project management experience preferred
• A notary is helpful.

KNOWLEDGE

• Knowledge of organizational policies, procedures, and systems.
• Knowledge of office management techniques and practices.
• Knowledge of computer systems, programs, and applications.
• Knowledge of research methods and procedures to compile data and prepare reports.
• Knowledge of grammar, spelling, and punctuation.

SKILLS

• Proven experience supporting senior-level management or C-suite executives
  
• Administrative excellence with strong organizational and prioritization skills
  
• Skill in taking accurate meeting minutes and producing necessary reports
  
• Ability to manage multiple tasks and interruptions efficiently
  
• Proficiency in Microsoft Outlook, Word, PowerPoint; Excel is a plus
  
• Excellent written and verbal communication skills
  
• Extremely organized, detail-oriented, and efficient work style
  
• Ability to work under pressure and adhere to deadlines
  
• Demonstrated reliability and consistency, with longevity in previous roles
• Skill in taking meeting minutes.
• Skill in using computer programs to produce necessary reports.
• Skill in organizing and prioritizing the daily workload.
• Skill in dealing with multiple interruptions.
• Proficiency in Outlook, Word, and PowerPoint. Excel is a plus.
• Good written and verbal communication skills.
• Extremely organized and efficient work style, attention to detail, ability to work under pressure, and adherence to deadlines is a must.

ABILITIES

• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to work under pressure, communicate, and present information.
• Ability to establish priorities and coordinate work activities.
• Ability to exercise initiative, problem-solving, and decision-making