Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The administrative Assistant's duties include supporting our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. 

DUTIES AND RESPONSIBILITIES, INCLUDING BUT NOT LIMITED TO 

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with high professionalism and courtesy; arranges conference calls. 

• Exercises considerable judgment and discretion in handling requests for appointments and telephone calls. 

• Distributes daily internal/external mail and overnight packages. 

• Composes, types, and distributes professional correspondence and memoranda, E-mails, and faxes, using individual initiative and as assigned.  

• Proactively establishes and maintains a highly organized filing system; files correspondence and other records.  

• Assists HR Manager with new employee onboardings. Including ordering appropriate supplies/shirts, badges etc. 

• Coordinates calendars and schedules appointments, ensuring all parties are informed of and aware of schedule.  

• Enters and maintains documentation of agreements and dates. 

• Assists with general clerical/administrative duties as needed, including but not limited to answering phones, entering tickets, filing, preparing correspondence and memoranda, faxing, copying, and mailing. 

• Meets and greets visitors.  

• Maintain public area cleanliness and supplies. 

• Schedules vehicle maintenance. 

• Orders and maintains supplies and coordinates equipment maintenance.  

• Performs general clerical duties, including but not limited to making deposits, filing, photocopying, faxing, and mailing. 

• Demonstrates a high level of professionalism in dealing with confidential and 

• sensitive issues. 

• Assists with special projects as assigned. 

• Performs other related duties as assigned by management.  

QUALIFICATIONS AND REQUIREMENTS 

• Proven experience as an Administrative Assistant. 

• Knowledge of office management systems and procedures. 

• Working knowledge of office equipment, like printers and fax machines, etc. 

• High proficiency in MS Office suite (Excel, Word, PowerPoint). 

• Excellent time management skills and the ability to prioritize work. 

• Attention to detail and problem-solving skills. 

• Excellent written and verbal communication skills. 

• Strong organizational skills with the ability to multi-task. 

• High School degree or equivalent; additional administrative assistant or secretary qualification will be a plus.