What are the responsibilities and job description for the Inter-Department Workflow Coordinator position at Premier Lighting, LLC?
Job Posting: Inter-Department Workflow Coordinator
Location: Phoenix AZ
Position Type: Full-Time
Reports To: VP of Business Development & Sales team
About Premier Lighting
Premier Lighting is a fast-growing leader in lighting solutions for multi-family, build-to-rent, commercial, and residential development projects. We pride ourselves on delivering accurate, timely, and high-quality support to our customers—driven by seamless coordination between our internal departments. We are looking for a highly organized, proactive professional to help streamline our workflows and support continued growth.
Position Overview
The Inter-Department Workflow Coordinator plays a critical role in ensuring that customer requests, plan updates, takeoffs, bids, submittals, and project tasks move smoothly through each department. This person will act as the central communication hub—monitoring deadlines, preventing bottlenecks, and ensuring nothing falls through the cracks.
This is a high-visibility, fast-paced role ideal for someone who thrives on organization, communication, and accountability.
Key Responsibilities
Daily Coordination
- Attend a morning briefing with leadership to review workload, priorities, and deadlines.
- Manage the flow of tasks across departments and follow up throughout the day.
- Provide an end-of-day status update summarizing progress, issues, and next steps.
Plan Management & Takeoff Support
- Ensure new plans and revisions are received, uploaded, and properly labeled or re-numbered.
- Track takeoff timelines based on bid due dates.
- Manage ASIs, RFIs, and change-order-related plan updates through the Takeoff → Estimating → Pre-Con/PM pipeline.
Estimating Support
- Follow up with Estimating on bid status and deadlines.
- Gather missing information or answers needed for bid completion.
- Help ensure quality and timeliness of bid submissions.
Pre-Construction Support
- Track Submittals, Comp Sheets, Cut Sheets, and review deadlines.
- Follow up on fixture sample orders and confirm delivery or next steps.
- Coordinate Pre-Con outputs so they reach customers on schedule.
Project Management Support
- Track open items with Project Managers and ensure they are fully closed out.
- Identify roadblocks and help route items through other departments for resolution.
- Monitor hot items with vendors (payments, lead times, ship dates).
What Makes You a Great Fit
- Highly organized with excellent attention to detail
- Strong communication skills—able to coordinate across multiple teams
- Proactive problem-solver who can anticipate needs and remove bottlenecks
- Comfortable following structured workflows and enforcing deadlines
- Experience in construction, lighting, electrical, or project coordination is a plus
- Ability to manage multiple tasks at once without losing accuracy
- Strong time management and follow-through
Why Join Premier Lighting
- Opportunity to be a key operational player in a fast-growing company
- Work closely with leadership and multiple departments
- Help improve internal efficiency and customer satisfaction
- Competitive compensation and room for advancement
- A team-oriented culture where your contributions directly impact project success