What are the responsibilities and job description for the Maintenance Administrator (Affordable Housing) position at Premier Housing Management?
Position Details
Job Title: Maintenance Administrator
Property Assignment: All Portfolio Properties (MN, IA & ND)
Job Location: Saint Paul, MN (Corporate office)
FLSA Status: Exempt
Salary Range: $50,000 - $60,000 per year
Hours per week: Full-time/Exempt
Telework Eligible: No. This is a full-time in-office position.
About Premier Housing Management
At Premier Housing Management, we value diversity and foster a professional, supportive work environment. We prioritize the well-being of our team and take pride in placing individuals in roles that enable their success.
Position Summary
The primary responsibility of the Maintenance Administrator is to handle various administrative functions and projects required for the successful operations of Premier Housing Management’s corporate and site maintenance operations, as well as the affiliated Premier Central Services (PCS). Priorities will be to assist management, facilities, and the PCS company work coordination.
Key Responsibilities & Essential Functions
Facilities operations management
- Coordinates training, onboarding and Yardi set up for Facility Technicians.
- Schedules Roving Technicians as needed.
- Schedules on call rotation for Facility Technicians.
- Coordinates and schedules staffing levels for special projects and inspections.
- Assists in setting up Preventative Maintenance schedules.
- Provide data collection and reporting for facilities.
- Recommend and assist with development of procedures to enhance departmental workflow.
- Acts as a liaison between operations staff and the site employees.
- Establishes 3rd party relationships and contracts.
- Manages on-call and after hours services
- Accounting invoicing for the department
Collaboration with Property Management department
- Fosters a positive and collaborative relationship with residents, property managers and associated agencies.
- Advises regional staff regarding facilities issues and personnel staff concerns.
- Communicates with other departments and within the department regarding project requirements, timelines, and project-related information.
- Facilitates resolution of project issues and roadblocks.
- Provide support to the property management department.
- Keeps property information up to date.
Coordination of PCS work
- Provide operational work coordination to PCS, including lawn, snow and painting needs.
- Manages timecards for PCS employees.
Performs all other duties as assigned by the supervisor.
Qualifications & Requirements
Education and Experience:
- Four years’ experience working in a property management or maintenance/facilities field preferred.
- Experience with Microsoft Word, Excel, Outlook, and Adobe required.
- Experience with YARDI and ADP preferred.
Minimum Qualifications:
- Ability to manage multiple projects with limited supervision.
- Excellent organizational, analytical and time management skills.
- Strong attention to detail.
- Excellent verbal, written and interpersonal communication skills.
- Ability and willingness to travel to multiple locations as necessary with your own transportation.
Physical Requirement:
- Ability to sit for up to 8 hours at a time.
- Ability to enter data into a computer.
- Ability to lift up to 50 pounds.
- Ability to complete large filing projects.
Pre-Employment Checks
All candidates are required to pass a background check and drug test as a condition of employment. Additionally, candidates for facilities positions are required to pass a pre-employment physical exam.
Why Join Our Team?
Health & Wellness:
- Comprehensive health insurance with three plan options
- Dental and vision coverage
- Company-paid life insurance and AD&D
- Short-term and long-term disability coverage
- Critical illness, group accident, and hospital coverage
- Employee Assistance Program (EAP)
Work-Life Balance:
- Generous paid time off
- Paid parental leave
- 11 paid holidays
Financial Benefits:
- 401(k) retirement plan with a 4% safe harbor match
- Flexible spending account
- Health savings account
Professional Development & Extra Perks:
- Tuition reimbursement (where applicable)
- Referral program
- Company Brand Uniform/Accessories allowance
- Anniversary reward program
Premier Housing Management & Development, LLC is an equal opportunity employer. We are committed to creating an inclusive environment for all employees, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status. We believe that a diverse workforce enhances our ability to serve our clients and community effectively and we strongly encourage individuals from diverse backgrounds to apply. We are also committed to providing reasonable accommodation and accessibility for qualified individuals. If you need assistance or an accommodation, you may contact us at Jobs@phmdcorp.com.
Salary : $50,000 - $60,000