What are the responsibilities and job description for the Accounts Payable Administrator position at Premier Housing Management?
Job Title: Accounts Payable Administrator
Property Assignment: Corporate
Job Location: Saint Paul, MN (Full-time in the office)
Salary Range: $19.50-$21.50 per hour
** Previous Property Management experience preferred **
Become a part of a team where your contributions are valued, and your professional development is supported!
At Premier Housing Management, we value diversity and foster a professional, supportive work environment. We prioritize the well-being of our team and take pride in placing individuals in roles that enable their success.
Why Join Our Team?
Health & Wellness:
- Comprehensive health insurance with three plan options
- Dental and vision coverage
- Company-paid life insurance and AD&D
- Short-term and long-term disability coverage
- Critical illness, group accident, and hospital coverage
- Employee Assistance Program (EAP)
Work-Life Balance:
- Generous paid time off
- Paid parental leave
- 11 paid holidays
Financial Benefits:
- 401(k) retirement plan with a 4% safe harbor match
- Flexible spending account
- Health savings account
Professional Development:
- Tuition reimbursement
- Referral program
Additional Perks:
- Uniform allowance
- Anniversary reward program
Job Summary
An Accounts Payable Administrator will be responsible for managing the accounts payable process for all properties in the portfolio to ensure the timely payment of invoices
Primary Responsibilities include:
Management of the accounts payable process
- Monitor invoices email account.
- Monitor bills mailed to corporate.
- Scan/Upload/Review/Code invoices into Payscan timely & accurately.
- Set up new vendors and obtain/upload W9s, obtain/upload Certificate of Insurance for service vendors.
- Enter vendor credit memos.
- Reconcile monthly vendor statements.
- Record entry of, verify documentation for, and distribute petty cash, security deposit refunds, mileage and check requests.
- Maintain/Communicate Security Deposit log for status of unsent refund checks on a weekly basis.
- Maintain Vendor Café module to invite/sync & approve vendors that sign up to use this feature.
- Process Vendor Café invoices uploaded by vendor.
- Mail out physical checks on a weekly basis.
- Calculate postage usage between corporate and property on quarterly basis for Controller chargebacks.
- Assist properties with payable questions.
- Answer vendor inquiries as instructed by supervisor.
- Review vendor record reports quarterly to update information (Address changes, Certificate of Insurance updates, review 1099/Tax ID, etc.)
- Assist with annual 1099 processing at Year-End.
- Assist accountants with invoice image needs.
- Backup for bank deposits received at corporate office.
Minimum Requirements:
- Excellent organizational skills and attention to detail.
- Ability to maintain confidential records.
- Strong computer skills including MS Word, Excel, and Outlook. Education and Experience.
- High school diploma required; Business or Accounting degree preferred.
- Minimum of two years of previous accounts payable experience required.
- Previous experience with YARDI preferred. Physical Requirements.
- Occasional lifting up to 25 pounds.
- Ability to sit for extended periods of time.
- Ability to enter data into a computer.
- Ability to complete large filing projects.
All candidates are required to pass a background check and a drug test as a condition of employment.
Premier Housing Management & Development, LLC is an equal opportunity employer. We are committed to creating an inclusive environment for all employees, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status. We believe that a diverse workforce enhances our ability to serve our clients and community effectively and we strongly encourage individuals from diverse backgrounds to apply. We are also committed to providing reasonable accommodation and accessibility for qualified individuals. If you need assistance or an accommodation, you may contact us at Jobs@phmdcorp.com.
Salary : $20 - $22
